HR Analyst - Safety and Compliance

City of Oak Harbor•Oak Harbor, WA

4d•Hybrid

About The Position

Perform professional senior level human resources work and provide expert analytic advice on a variety of sensitive and complex human resources issues including recruitment, selection, classification, wage and salary administration, workers’ compensation, employee relations, labor negotiations, training, and related functions. Provide information and assistance to employees and management on all HR functions and personnel matters. Plan, coordinate and perform a variety of professional and administrative tasks in support of the Human Resources Director and assigned areas of responsibility. Duties require a high degree of confidentiality, diplomacy and tact, and ability to work independently or jointly.

Requirements

Knowledge of multiple human resource disciplines as well as current trends and practices of public human resources administration.
Knowledge of Federal and state employment and benefit law.
Knowledge of Civil Service laws.
Knowledge of HRIS in government software.
Knowledge of record keeping methods and procedures.
Knowledge of English, spelling, grammar, vocabulary, and punctuation.
Skill in gathering, interpreting, and presenting data clearly and concisely in reports.
Skill in using a personal computer and a broad variety of associated software and other standard office equipment.
Skill in flexible and efficient time management and workload organization and prioritization.
Skill in conducting research via the internet and other resources.
Ability to quickly learn general personnel policies and procedures applicable to the City.
Ability to be approachable and nonjudgmental when discussing employee concerns.
Ability to communicate effectively, both orally and in writing.
Ability to work independently in the absence of supervision.
Ability to collect, compile and input (word process) information and data for a variety of reports.
Ability to learn and stay apprised of new trends and innovations in the human resources field.
Minimum two (2) or more years of progressively responsible experience in human resources with labor relations, personnel classification, and compensation; and a familiarity with recruitment, promotion, testing, evaluation, personnel policy and procedures, and benefits administration.
Excellent computer operation skills and experience with a variety of software programs including Microsoft Office applications, database programs, and internet research tools.
Strong MS Excel and MS Word skills required.
Valid state driver's license and ability to provide a driver’s abstract showing a good driving record.
Complete a comprehensive criminal background screening prior to hire.

Nice To Haves

Bachelor's degree or equivalent in human resources, business, public administration, psychology, or a related field is preferred.
Certified Labor Relations Professional (CLRP) preferred or similar association or designation.
Multi-lingual ability highly desirable.

Responsibilities

Aid with employee relations issues; provide information and assistance to departmental personnel regarding employee evaluations, disciplinary actions, and other employee relations issues.
Assist HR Director in conducting workplace investigations, resolve workplace problems and prevent recurrences.
Perform wage and benefit surveys; complete surveys (i.e., AWC annual survey, state surveys, etc.); research classification and compensation; compile information for collective bargaining negotiations.
Complete special assignments/projects (i.e., research, writing) as required.
Research and compile data from varied sources to prepare reports, job descriptions, special City departments’ projects (i.e., spreadsheets, flyers, brochures).
Prepare or process confidential information as required.
Manage recruitment and selection process (for both Civil Service and Non-civil service positions) including creating/proofing correspondence, documents, letters, reports, advertising, collating applicant packets, screening, mailing, tallying data, and filing.
Conduct criminal background and reference checks on employee candidates.
Work with departments and Human Resources Director to design recruitment strategies.
Assist department supervisors in revising job descriptions and interview questions.
Compose and place job advertisements and announcements.
Review and evaluate candidate submittits for minimum requirements, recommend suitable candidates to hiring manager.
Schedule candidate interviews.
Conduct new employee orientations and exit interviews.
Create and manage master personnel records, including information and retention tracking.
Maintain confidential personnel and medical files.
Manage Labor and Industries workers’ compensation records and claims.
Provide information to Third Party Administrator by case.
Assist in preparing necessary reports including annual DOSH report.
Advise City departments of claim status as needed.
Process first-aid/near miss reports.
Administer and track FMLA Leave.
Establish, design, and maintain office files, spreadsheets, data bases, logs, and records systems.
Input, retrieve, monitor, verify, transfer and purge manual and computer data/records/files/logs in accordance with archiving requirements and practices.
Formulate/prepare correspondence, reports, charts and other documents from notes and draft materials.
Coordinate and assist in the design of documents and records.
Proofread and edit a variety of documents.
Update and maintain the HR department website and intranet folders (input, edit, and update information and format).
Maintain human resource information system records and compiles reports from the database.
Provide training to agency management about HR matters to ensure compliance with applicable employment and labor relations laws and best practice.
Assist with employee benefits and open enrollment.
Coordinate training (set up location, ensure required equipment is available, prepare certificates, track employee attendance).
Provide recommendations on training needs and programs, problem areas and opportunities.
Establish and maintain effective and cooperative working relationships with co-workers, supervisors, City officials, other city departments and the public using good judgment, tact, and courtesy.
Respond to inquiries in a courteous manner; provide information within area of responsibility.
Direct inquiries to other department personnel as appropriate.
Serve as a member of internal, City-related committees (as directed).
Maintain absolute confidentiality and handle sensitive information appropriately.
Serve as the Secretary / Examiner to the Civil Service Commission.
Attend and participate in professional group meetings, various workshops, continuing education meetings, seminars, and conferences.
Perform portions of the work of lower or higher classified positions, as assigned.
Perform related duties and responsibilities as required.