HR Analyst or Senior HR Analyst (Transit)

City of Charlottesville•Charlottesville (22902), VA

4d•Onsite

About The Position

This position may be filled at either the Human Resources Analyst or Senior Human Resources Analyst level, depending on the selected candidate's qualifications. For a full description of the responsibilities and qualifications of the Senior-level role, please see the Senior Human Resources Analyst Job Description (link). Starting offer is based on applicable education, experience, and internal equity. Human Resources Analyst: preferred hiring amount between $65,757.80 - $79,182.91. Senior Human Resources Analyst: preferred hiring amount between $75,286.10 - $94,307.20. Assignment: This position is uniquely assigned to the Department of Charlottesville Area Transit (CAT), serving as the department's primary point of contact for Human Resources. The role provides direct HR support within a unionized workforce, with emphasis on employee and labor relations (including investigation support), as well as HR policy, rules compliance, and interpretation. The Human Resources Analyst performs a broad range of professional and complex analytical human resources activities with primary focus in one or more assigned areas, which may include but are not limited to leave program administration; employee and labor relations (including investigation support); HR policy and rules compliance and interpretation; training and organizational development; worker’s compensation; and coordination of HR related projects and programs. Work is performed under the supervision of and reports to either the Director or Deputy Director of Human Resources.

Requirements

Bachelor Degree in Human Resources, Finance, Public or Business Administration or related field AND at least 1 year of human resources experience in more than one area of human resources.
OR Associate Degree in Human Resources, Finance, Public or Business Administration or related field AND at least 3 years of human resources experience in more than one area of human resources.
OR High School Diploma or GED AND at least 5 years of human resources experience in more than one area of human resources.
OR An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.
Required to successfully pass a pre-employment background check and pre-employment drug screen.
Intermediate knowledge of human resources professional and analytical functions.
Comprehension of standard situations including knowledge of most of the significant aspects of human resources administration.
Basic familiarity with the principles and procedures for compensation and benefits, labor relations and negotiation, training, and applied research, and personnel information systems.
City human resources policies and procedures including ordinances and state and federal laws related to human resources and employment practices and industry best practices.
Intermediate reading ability.
Intermediate writing ability.
Intermediate math ability.
Advanced communication skills.
Requires General Direction: normally performs the job by following general instructions or established standard operating procedures and/or policies. There is some discretion when making decisions among a few easily identifiable choices of the appropriate procedure or policy to apply to duties. Performance is reviewed frequently.
Skilled - Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the assigned and apparent job responsibilities.
Effective time management, multitasking, and organizational skills; sometimes under strict time constraints.
Excellent customer service skills.
Independently balances multiple complex tasks.
Works closely with others as part of a team.
Frequent change of tasks.
May perform tedious or exacting work.
Constant interruptions and requests for service.
Maintains accurate records and files.
Work effectively with sensitive and confidential issues and information.
May require additional hours outside of normal schedule.
May require dealing with angry, frustrated and/or upset individuals.
Sedentary work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Must occasionally move about inside the office to access file cabinets, office machinery, etc.
Must constantly position self to maintain files in file cabinets.
Must be able to communicate information and ideas so others will understand.
Must be able to exchange accurate information in these situations.
Ability to observe details at close range (within a few feet of the observer).

Nice To Haves

PSHRA -CP, CEBS/CCP, HRCI-PHR, SHRM-CP or other equivalent certification.

Responsibilities

Provides appropriate counsel on employee relations matters (e.g. coaching and disciplinary matters) to various department management and employees.
Interprets, advises and makes recommendations on all HR personnel issues, providing research and supporting evidence to demonstrate analysis into applicable policy, law or rule, collective bargaining agreement or procedure.
Participates in the City’s labor relations programs and provides support to Human Resources Management with various labor relations projects including (but not limited to) preparing for and participating in labor management committee meetings, negotiations, gathering comparator data and preparing costing worksheets, completing surveys and finalizing official labor documents (e.g. draft MOU’s and final versions of contract drafts).
Fields complaints and coordinates and performs investigations in consultation with HR Management.
Administers and/or assists with the administration of the employee leave programs provided by policy, state and/or federal law, including assisting with administering leave programs (such as but not limited to: Family & Medical Leave Act (FMLA), Shared Leave, Military Leave, Paid Parental Leave, etc.).
Coordinates requests for accommodation under the Americans with Disabilities Act (ADA) and medical disabilities (as well as long term disability claims).
Provides direct assistance to employees and families with their leave programs including questions, related problems, changes and other related matters.
Coordinates Workers’ Compensation claims, including working closely with injured employees coordinating light duty and early return to work programs.
Works closely with employees, supervisors and HR management on Worker's Compensation and DOLI issues and follows up as needed for additional information from the City’s third-party claims administrator and/or medical providers regarding claims status, light duty and return to regular work duty.
Ensures proper record-keeping and reporting of occupation injuries and illness in accordance with OSHA and VOSH requirements; determines recordability of accidents; coordinates claim forms, may provide reports as needed on claims metrics.
Maintains and/or assists with department audits, maintenance of employee personnel records, confidential medical and testing records and related correspondence files; ensures proper maintenance of related files and records in accordance with State, Federal and local laws.
Ensures proper documentation, maintains related records and tracking logs for work areas.
Completes filing of assigned work area, and prepares records and documents for archival storage using the Virginia Library of Congress Guidelines; assists with tracking and purging of archive records and notices of destruction.
Provides recommendations related to policies, procedures and projects.
Responds to EEOC reports and other required federal and state reports and/or surveys.
Creates SOPS and assists with review of SOP’s for related area of work.
Provides support in the implementation of and for the City HRIS system, as needed.
May assist in development and review of training programs for presentation and ma y provide presentations.
May provide training in specific areas of work (including with other HR team members) as assigned and/or requested and assists other staff members with more complex and/or difficult situations by providing guidance, advisement and mentoring.
May research, analyze, and provide information for collective bargaining negotiations and comparator data.
May provide guidance to departments on collective bargaining agreements to ensure contract compliance and in response to requests for information.
May be responsible for maintaining union compensation lists.
Attends various meetings and represents the department on various committees.
May assist with processing of personnel transactions.
May support a specific HR Manager or other senior HR staff member.
May receive or handle FOIA requests and/or forward such requests to appropriate staff members.
May act as a lead to the HR Specialist, as assigned.
May participate in contract management, as necessary.
Responsible for appropriate use and maintenance of City equipment, tools, and other resources, including work time.
Regular and reliable attendance.
Performs additional duties to support operational requirements as apparent or assigned.