HR Administrator - Office of People & Culture

Staff Career • La Jolla, CA

5d • Onsite

About The Position

As an HR Administrator, you'll play a key role in supporting the employee lifecycle while partnering with colleagues across the Institute to deliver efficient, compliant, and people-centered HR services. You'll help maintain the integrity of HR operations while identifying opportunities to improve processes and enhance the employee experience.

Requirements

• High school diploma or equivalent combination of education and experience.
• Three or more years of experience supporting Human Resources, employee services, academic personnel, student affairs, or a related administrative function.
• Experience working with HRIS/HCM systems and Microsoft Office, including Excel.
• Strong organizational, communication, analytical, and problem-solving skills.

Nice To Haves

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• Experience supporting a multidisciplinary Human Resources department.
• Experience using UKG/UltiPro or a comparable HRIS.
• Working knowledge of California employment practices and HR compliance.
• Experience supporting recruitment or applicant tracking systems.

Responsibilities

• Supporting employee lifecycle transactions, including onboarding, transfers, personnel changes, rehires, and separations.
• Processing and auditing HR transactions while maintaining exceptional data accuracy and confidentiality.
• Coordinating New Hire Orientation and ensuring a welcoming onboarding experience.
• Managing employment eligibility verification (Form I-9 and E-Verify) and maintaining compliance with federal regulations.
• Serving as a trusted resource for employees, managers, and internal partners by providing timely, professional customer service.
• Preparing HR reports, dashboards, and metrics that support operational and compliance initiatives.
• Developing and improving HR procedures, documentation, and standard operating practices.
• Leveraging HR technology, automation, and continuous improvement initiatives to streamline processes and improve efficiency.
• Supporting HR programs, employee recognition initiatives, and special projects across the Office of People & Culture.
• Building collaborative partnerships throughout the Institute to deliver exceptional HR services.

Benefits

• medical
• dental
• vision
• retirement
• paid time off
• tuition reimbursement
• patient advocacy services
• transit/parking program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED