HR Administrator - Office of People & Culture

Salk Institute Office of Technology Development•San Diego, CA

6d•$31 - $36•Onsite

About The Position

As an HR Administrator, you'll play a key role in supporting the employee lifecycle while partnering with colleagues across the Institute to deliver efficient, compliant, and people-centered HR services. You'll help maintain the integrity of HR operations while identifying opportunities to improve processes and enhance the employee experience.

Requirements

High School diploma or general education degree (GED), equivalent combination of education and experience.
Minimum of 3 years of professional work experience in HR support, academic personnel support, student affairs, or a closely related field.
Computer skills required: with HCM/HRIS systems such as UltiPro; Human Resource Systems; Microsoft Office Suite (Excel, Word, Outlook, PowerPoint and Teams).
Exceptional attention to detail with a demonstrated ability to maintain a high degree of accuracy in a fast-paced, high-volume environment.
Proven ability to identify process inefficiencies and recommend innovative solutions that improve operational effectiveness.
Strong analytical and critical thinking skills with the ability to identify discrepancies and resolve issues independently.
Advanced organizational and project coordination skills with the ability to manage multiple priorities while meeting deadlines.
Excellent written and verbal communication skills with strong customer service orientation.
Demonstrated ability to maintain strict confidentiality and exercise sound judgment when handling sensitive employee information.
Strong proficiency with HRIS/HCM systems and Microsoft Office Suite, particularly Excel.
Ability to learn new technologies quickly and adapt to changing priorities.
Demonstrated commitment to continuous learning, operational excellence, and process improvement.
Ability to build collaborative working relationships across all organizational levels.

Nice To Haves

Bachelor’s degree in a relevant field such as Business Administration or equivalent.
Experience providing support to a multi-disciplinary HR department.
Experience with UltiPro.
Broad scope knowledge of HR/personnel practices, principles, and related laws.
Working knowledge of California employment laws and HR compliance requirements.
Knowledge and understanding of full recruitment cycle.
Experience with Application Tracking Software concepts, practices, and procedures.

Responsibilities

Supporting employee lifecycle transactions, including onboarding, transfers, personnel changes, rehires, and separations.
Processing and auditing HR transactions while maintaining exceptional data accuracy and confidentiality.
Coordinating New Hire Orientation and ensuring a welcoming onboarding experience.
Managing employment eligibility verification (Form I-9 and E-Verify) and maintaining compliance with federal regulations.
Serving as a trusted resource for employees, managers, and internal partners by providing timely, professional customer service.
Preparing HR reports, dashboards, and metrics that support operational and compliance initiatives.
Developing and improving HR procedures, documentation, and standard operating practices.
Leveraging HR technology, automation, and continuous improvement initiatives to streamline processes and improve efficiency.
Supporting HR programs, employee recognition initiatives, and special projects across the Office of People & Culture.
Building collaborative partnerships throughout the Institute to deliver exceptional HR services.