US-Horseheads-HR Administrator

Aston Carter•Town of Horseheads, NY

4d•$36 - $36•Onsite

About The Position

Provide day-to-day administrative and operational HR support to the plant assisting with high-volume transactional and employee-facing activities. This role helps ensure timely and accurate execution of HR processes, supports employee inquiries, and enables the HR Manager to focus on more complex employee relations and strategic priorities. This role provides critical administrative coverage so that core HR processes, timekeeping, hiring, onboarding, and employee support continue to run smoothly. It allows leadership and the HR Manager to focus on higher-risk areas such as employee relations investigations and labor considerations, which are especially important in a manufacturing and union environment.

Requirements

Associates or Bachelors degree in Human Resources, Business, or related field preferred.
1-3 years of administrative or HR support experience; manufacturing environment a plus.
Basic understanding of HR processes (onboarding, timekeeping, payroll support, etc.).
Strong organizational skills with ability to manage multiple tasks and deadlines.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Experience with HRIS systems (Workday, Oracle, or similar preferred).
Strong attention to detail and ability to maintain confidentiality.
Effective communication skills and customer-service mindset.
Union experience would be very helpful.
Highly organized and detail-oriented.
Comfortable in a fast-paced firefighting environment.
Approachabale and responsive to employee needs.
Able to balance administrative work with employee-facing support.
Takes initiative while knowing when to escalate issues.

Nice To Haves

Kronos/Access experience would be a plus.
Experience with HRIS systems Workday Oracle or similar preferred.

Responsibilities

Provide front-line HR support by responding to employee questions regarding policies, procedures, benefits, and general HR inquiries.
Maintain and update employee records in HR systems, ensuring accuracy and confidentiality.
Assist with onboarding and offboarding processes, including new hire paperwork, orientations, and system entries.
Support recruitment activities by scheduling interviews, coordinating candidate communications, and maintaining applicant tracking systems.
Coordinate and track leave of absences, attendance, and timekeeping processes (Kronos or similar systems).
Assist with payroll support activities, including data entry, audits, and resolving basic discrepancies.
Prepare HR documents such as employment letters, job changes, disciplinary documentation, and reports.
Support compliance activities by maintaining personnel files and ensuring documentation is complete and up to date.
Assist in coordinating employee engagement activities, site communications, and events.
Partner with supervisors to gather information, route HR requests, and ensure timely follow-up.
Provide administrative support for employee relations activities, documentation, scheduling meetings, tracking cases.
Manage general HR administrative tasks, including filing, data tracking, reporting, and calendar coordination.