HR Administrator - Co-op Student

Rodan Energy Solutions Inc.•Mississauga, ON

12d•CA$20 - CA$22•Onsite

About The Position

This role is for a Co-op Student in HR Administration at Rodan Energy, a leading North American energy services company. The student will join a close-knit HR and Talent Acquisition team, taking ownership of real projects and processes that support new hires and the employee experience. The position offers the opportunity to contribute to the full recruitment cycle and work alongside experienced HR professionals who are invested in the student's development.

Requirements

Currently enrolled in a University or College co-op program in Human Resources, Business Administration, or a related field.
Registered in a recognized co-op program.
Proficiency with MS Office (Excel, Word, Outlook).
Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong interpersonal skills, professionalism, and a customer service orientation when interacting with internal and external stakeholders.
Self-starter who takes initiative and works well both independently and as part of a team.
Discretion in handling confidential information.

Nice To Haves

Familiarity with applicant tracking systems (e.g., JazzHR) and HRIS (e.g., BambooHR) will be an asset.

Responsibilities

Maintain and update employee records, recruitment trackers, and HR project trackers (e.g., hiring activity logs, onboarding checklists).
Draft offer letters through the ATS/HRIS for new hires, and create week 1 new hire schedules and first-day preparation.
Coordinate first day logistics (equipment, welcome memo communications) and initiate new hire tasks in BambooHR.
Help research and benchmark HR best practices to support ongoing projects.
Support the creation of training materials, process documents, and presentation decks.
Support health and safety documentation such as JHSC minutes and monthly inspections.
Assist with formatting and organizing HR documents, templates, and SharePoint resources, and compiling data for reports and presentations.
Maintain confidentiality of HR and candidate information.
Use AI tools to improve efficiency in day-to-day HR tasks.
Other duties as required.
Support the recruitment cycle including job postings, resume screenings, and interview scheduling/coordination with hiring managers and candidates.
Manage candidate communications and coordinate background checks, credential verifications, and reference checks for successful candidates.
Maintain accurate and up-to-date candidate records in our applicant tracking system (JazzHR).
Assist with special HR projects such as retention strategy initiatives, performance review process improvements, and recruitment toolkit development.
Support the creation of training materials, process documents, and presentation decks for hiring managers and new initiatives.
Help research and benchmark HR best practices to support ongoing projects.
Assist with drafting and formatting internal communications and process guides.