HR Administrative Coordinator / Facility Security Officer (FSO)

Qbe•Haymarket, VA

About The Position

QBE, LLC is seeking an HR Administrative Coordinator / Facility Security Officer (FSO) to support the day-to-day operations of its Human Resources team while managing industrial security, personnel clearances, and regulatory compliance for classified government contracts. The role works closely with the HR manager and cross-functional leaders to maintain accurate employee information, document policies, and ensure personnel deployments comply with requirements. The successful candidate is organized, discreet, comfortable with systems, and able to manage multiple priorities with attention to detail. QBE is a technology and security solutions provider supporting defense and federal customers worldwide. Its people work in small, embedded teams supporting national-level objectives. The position combines human resources administration with facility security and personnel deployment. HR work includes maintaining employee records and systems, supporting onboarding and offboarding, responding to or routing employee questions, assisting with payroll and recruiting coordination, preparing HR reports, and organizing performance management and training administration. Security and deployment work includes coordinating CONUS and OCONUS deployments, visa, relocation and travel processes, DoD contract deployment requirements, foreign travel briefings and debriefings, security briefings, deployment and redeployment activities, personnel rotations, and deployment documentation and systems. The position requires an active Top Secret or Secret security clearance, completion of FSO orientation/certification through CDSE, and relevant HR or office administration and industrial security experience. The projected compensation range is $70,000 to $75,000. Benefits, dependent upon position, may include health and life insurance, paid time off, holiday pay, short- and long-term disability, retirement and savings, learning and development opportunities, wellness programs, and optional benefit elections. The role may be performed in an office, remote, or hybrid environment based on program requirements; daily commuting to the required work location is also specified.

Requirements

Active Top Secret or Secret security clearance.
Completion of FSO orientation/certification through the Center for Development of Security Excellence (CDSE).
1 to 2 years of experience in HR administration, office administration, recruiting support, or a related role.
Generally 3 to 5+ years of industrial security or security administration experience.
Hands-on familiarity with government databases such as DISS, NISS, NBIS, and/or Scattered Castles.
Working knowledge of Microsoft Office and comfort with HR software or HRIS platforms.
Basic understanding of employment documentation, record-keeping practices, and workplace policies.
Strong organizational skills, written communication, and follow-through.
Ability to handle confidential information with professionalism and good judgment.
Ability to sit for extended periods.
Ability to lift at least 25 lbs periodically.
Ability to commute daily to the required work location.

Nice To Haves

Bachelor’s degree in human resources, business administration, or a related field.
Associate’s degree plus 2 years of experience.
Security Fundamentals Professional Certification (SFPC).

Responsibilities

Maintain accurate digital and physical employee records, including employment contracts, policy acknowledgments, leave data, and onboarding documentation.
Support onboarding and offboarding, including document collection, orientation scheduling, systems setup coordination, and checklist tracking.
Respond to employee questions about HR policies, benefits, leave, and internal processes, or route questions to the appropriate stakeholder.
Update the HRIS and other internal systems with employee changes, job details, attendance information, and reporting data.
Support payroll coordination by preparing employee data, tracking time-off updates, and helping verify administrative inputs.
Support recruitment coordination by scheduling interviews, posting jobs, organizing candidate records, and maintaining hiring documentation.
Prepare HR reports related to turnover, headcount, onboarding progress, compliance tasks, and other people metrics.
Organize performance review cycles, meeting materials, and development records to support performance management and training administration.
Maintain confidentiality of employee information, documentation, and communications.
Identify, coordinate, and manage functions related to deploying qualified personnel to CONUS and OCONUS locations.
Oversee and support visa, relocation, and travel processes, address issues or delays, and ensure established procedures are followed.
Manage visa applications to ensure compliance with Host Nation requirements.
Manage the full deployment lifecycle for Department of Defense contracts within contract parameters, including medical, dental, and mental health evaluations; mandatory pre-deployment training; government installation access; and travel management.
Conduct foreign travel briefings and debriefings for employees traveling OCONUS.
Create and administer quarterly and annual security briefings in accordance with NISPOM requirements.
Manage internal deployment procedures, including International Travel Requests, Expatriate Tax Status Forms, and Infrastructure Assessment and Analysis.
Coordinate and manage redeployment and repatriation of OCONUS personnel.
Schedule personnel rotations.
Assemble individual deployment, CRC, and personnel folders.
Manage OCONUS travel and deployment administrative requirements, including theater-specific deployment requirements, SOFA and TESA/ASSA familiarity, and SPOT management and inputs.