HR Administrative Coordinator / Facility Security Officer (FSO)

QBE Global LLC•Haymarket, VA

1d•$70,000 - $75,000

About The Position

QBE, LLC is seeking an HR Administrative Coordinator / Facility Security Officer (FSO) to support the day-to-day operations of its Human Resources team while managing industrial security, personnel clearances, and regulatory compliance for classified government contracts. The role works closely with the HR manager and cross-functional leaders to maintain accurate employee information, document policies, and ensure personnel deployments comply with requirements. Responsibilities span HR administration and facility security. HR duties include maintaining employee records, coordinating onboarding and offboarding, responding to employee questions, updating HR systems, supporting payroll and recruitment coordination, preparing HR reports, and organizing performance-management and training administration. Security and deployment duties include managing personnel clearances and deployment processes for CONUS and OCONUS locations, visa and travel requirements, security briefings, contract-specific deployment requirements, rotations, redeployment, and related records and systems. The role requires an active Top Secret or Secret clearance, FSO orientation or certification through CDSE, relevant HR or administrative experience, and industrial security or security administration experience. The position requires commuting to the work location daily. Duties may be performed in an office, remote, or hybrid environment depending on program requirements. The projected compensation range is $70,000–$75,000. Benefits may include health and life insurance, paid time off, holiday pay, short- and long-term disability, retirement and savings, learning and development, wellness programs, and optional benefit elections, depending on position.

Requirements

Active Top Secret or Secret security clearance.
Completion of FSO orientation or certification through the Center for Development of Security Excellence (CDSE).
1 to 2 years of experience in HR administration, office administration, recruiting support, or a related role.
Generally 3 to 5+ years of industrial security or security administration experience.
Hands-on familiarity with government databases including DISS, NISS, NBIS, and/or Scattered Castles.
Working knowledge of Microsoft Office and comfort with HR software or HRIS platforms.
Basic understanding of employment documentation, record-keeping practices, and workplace policies.
Strong organizational skills, written communication, and follow-through.
Ability to handle confidential information with professionalism and good judgment.
Ability to sit for extended periods.
Ability to lift at least 25 lbs periodically.
Ability to commute to the required work location daily.

Nice To Haves

Bachelor’s degree in human resources, business administration, or a related field.
Associate’s degree plus 2 years of experience.
Security Fundamentals Professional Certification (SFPC).

Responsibilities

Maintain accurate digital and physical employee records, including employment contracts, policy acknowledgments, leave data, and onboarding documentation.
Support onboarding and offboarding, including document collection, orientation scheduling, systems setup coordination, and checklist tracking.
Respond to employee questions about HR policies, benefits, leave, and internal processes, or route inquiries to the appropriate stakeholder.
Update the HRIS and other internal systems with employee changes, job details, attendance information, and reporting data.
Assist with payroll coordination by preparing employee data, tracking time-off updates, and helping verify administrative inputs.
Support recruitment coordination by scheduling interviews, posting jobs, organizing candidate records, and maintaining hiring documentation.
Prepare HR reports related to turnover, headcount, onboarding progress, compliance tasks, and other people metrics.
Support performance management and training administration by organizing review cycles, meeting materials, and development records.
Maintain confidentiality across employee information, documentation, and communications.
Identify, coordinate, and manage functions related to deploying qualified personnel to CONUS and OCONUS locations.
Oversee and support visa, relocation, and travel processes, address issues or delays, and ensure procedures are followed.
Manage visa applications to ensure compliance with Host Nation requirements.
Manage the full deployment life cycle for Department of Defense contracts, including medical, dental, and mental health evaluations; pre-deployment training; government installation access; and travel management.
Conduct foreign travel briefings and debriefings for employees traveling OCONUS.
Create and administer quarterly and annual security briefings in accordance with NISPOM requirements.
Manage internal deployment procedures, including International Travel Requests, Expatriate Tax Status Forms, and Infrastructure Assessment and Analysis.
Coordinate and manage redeployment activities and repatriation of OCONUS personnel.
Schedule personnel rotations.
Assemble individual deployment, CRC, and personnel folders.
Manage OCONUS travel and deployment administrative requirements, including theater-specific requirements, SOFA and TESA/ASSA familiarity, and SPOT management and inputs.