HR ADMINISTRATIVE ASSISTANT

AIDS SERVICES OF DALLAS•Dallas, TX

21d•$45,000 - $53,000•Onsite

About The Position

At ASD - A Home for Life (ASD) is a Dallas-based nonprofit organization providing permanent supportive housing and wraparound services for individuals and families impacted by HIV/AIDS. Guided by our core values of Respect, Justice, Mercy, Integrity, Driven, and Compassion, we are committed to building a workplace culture that reflects the dignity and care we extend to those we serve. The HR Administrative Liaison serves as ASD’s on-site HR point of contact, bridging day-to-day human resources operations between agency staff and the agency’s HR and recruitment partners. This role supports the Chief Operating Officer by managing the administrative execution of HR functions — ensuring that employee relations matters, onboarding, documentation, and HR compliance activities are handled efficiently, professionally, and in alignment with agency policies and HR guidance. This is a hands-on, results-oriented role suited for an HR professional who thrives in a mission-driven environment, can manage competing priorities with urgency, and operates with discretion, consistency, and care. This is a fantastic opportunity to gain additional experience in a variety of HR functions, while being part of a high-performing, fun-loving, and mission-aligned organization. This position is approximately 60% task execution and project delivery, 30% HR partner liaison and coordination, with the remaining 10% reserved for emerging organizational needs and priorities as they arise.

Requirements

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field; or equivalent combination of education and experience.
Minimum 2–3 years of experience in an HR administrative, coordinator, or generalist support role.
Working knowledge of HR practices, employment law basics, and employee relations processes.
Experience with Paycom or a similar HRIS platform
Strong organizational skills with the ability to manage multiple priorities and deliver results under defined timelines.
Demonstrated ability to manage projects from initiation to completion with minimal supervision.
Proficiency in Microsoft Office Suite
Excellent written and verbal communication skills.
Demonstrated ability to handle sensitive information with discretion and professionalism.

Nice To Haves

Experience working in a nonprofit organization.
Familiarity with virtual or outsourced HR models.
Familiarity with EOS (Entrepreneurial Operating System) or similar operational frameworks.

Responsibilities

Serve as ASD’s primary on-site liaison to the agency’s external HR and recruitment partners.
Onboard into agency systems and HR partner workflows within the first 30 days; actively manage the HR and Recruitment partner for outputs, deliverables, and accountability.
Attend regularly scheduled HR and Recruitment coordination meetings; prepare agendas, document action items, and report outcomes to the COO.
Track and follow up on open HR items between external partners and internal departments, ensuring timely resolution and clear communication to leadership.
Coordinate and manage departmental Level 10 (L10) meetings, including: Scheduling and calendar management Agenda preparation Tracking IDS items, to-dos, and Rocks Ensure follow-up on action items and maintain accountability across departments.
Provide visibility to leadership on progress, challenges, and outstanding issues.
Serve as the on-site HR representative during disciplinary actions, terminations, and other sensitive HR conversations.
Maintain accurate and confidential employee files (physical and electronic) in compliance with agency policy and applicable regulations.
Process and track employee leave requests, FMLA documentation, and related correspondence.
Collaborate with the HR partner to design and implement a new employee orientation and onboarding process for ASD within the first 60 days.
Support the offboarding process for separating employees, including exit documentation and coordination with HR partners.
Serve as a first point of contact for employee benefits questions, directing complex inquiries to the appropriate HR resource.
Assist employees with benefits enrollment questions and open enrollment processes.
Partner with the HR team to conduct a full benefits compliance audit and remediate identified gaps, including FSA, health, and ancillary benefit services, within the first 30–60 days.
Lead the digitization and migration of all existing employee files into Paycom within the first 30–60 days, ensuring records are complete, organized, and compliant.
Complete the agency’s annual training compliance requirements for all staff within the first 30 days, ensuring documentation and tracking are current.
Ensure HR records, forms, and documentation are maintained in accordance with agency SOPs and applicable employment laws on an ongoing basis.
Assist in tracking compliance deadlines (e.g., policy acknowledgments, required trainings, background check renewals).
Support our HR partners in preparing for any audits or compliance reviews involving HR records.