HR ADMINISTRATIVE ASSISTANT (PART TIME)
Chinatown Service Center•Los Angeles, CA
•$24 - $25
About The Position
Under the direct supervision of the Human Resources Manager, the administrative assistant will participate in the coordination of administrative and clerical work in the HR Department.
Requirements
- Minimum educational requirement is high school diploma
- Bilingual in Chinese (Cantonese or Mandarin) preferred
- Good organizational skills and ability to work independently with a high degree of accuracy, attention to detail and conformity to procedure required.
- Good communication and interpersonal skills, including ability to coordinate and cooperate with others required.
- Excellent customer service skills.
- Experience preparing written reports, correspondence and other documents required.
- Word processing and data entry experience on Macintosh, Microsoft Word and Excel.
Nice To Haves
- Bachelor’s degree
- previous experience in community services preferred.
Responsibilities
- Perform general office support: Handle office reception, routine telephone calls and correspondence duties
- Provide word-processing/typing, filing and photocopying
- Manage and maintain office equipment and supplies inventory and professional resource library
- Manage and maintain up-to-date staff and client schedules and records
- Collect and document fee and donation receipts
- Develop and maintain administrative policies, procedures and forms
- Internal office support: Manage and maintain client database and statistics and other program service data to meet contract requirements. Prepare weekly and monthly program reports and invoices
- Screen incoming requests for services, providing information and referral and/or scheduling appointments for initial screening interviews as appropriate
- Process insurance payments
- Assist and support counselors in providing case management for clients
- Cooperate with supervisory and management personnel on all auditing related criteria, department policies and guidelines, and implement changes when needed to achieve department goals
- External office support: Represent Counseling Program to funders and outside agencies
- Participate in community/agency liaison activities to assure community awareness of services and programs
- Assist in monthly outreach and educational event
- Assist the Program Director in other administrative and program areas as needed
- Other assigned duties.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
