HR & Administration Coordinator

Nlign Analytics, Inc.•Blue Ash, OH

22h•$55,000 - $60,000•Onsite

About The Position

NLign Analytics is seeking a hands-on, organized, and service-oriented HR & Administration Coordinator to manage daily HR administration and support the smooth operation of the Blue Ash office. This broad role is ideal for someone who enjoys diverse responsibilities, serving as the primary internal contact for HR matters such as payroll coordination, benefits administration, onboarding/offboarding, employee records, and HR systems, while also contributing to office administration and operations. The role involves close collaboration with the CFO, various employees, external benefits partners, recruiters, and other service providers. NLign Analytics is a growing aerospace and defense software company focused on improving the quality, performance, and sustainment of mission-critical assets.

Requirements

2-4 years of experience in HR, People Operations, HR coordination, or a similar role.
Hands-on experience with payroll, benefits administration, onboarding/offboarding, employee records, and general HR administration.
Experience working with an HRIS/payroll platform; Paylocity experience is a plus.
Comfortable taking responsibility for day-to-day HR activities with limited supervision and knowing when to escalate more complex matters.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.
Sound judgment and ability to handle confidential and sensitive employee information appropriately.
Strong interpersonal and written communication skills with a service-oriented approach to supporting employees.
Comfortable operating in a small-company environment, wearing multiple hats, and helping build processes rather than simply following established ones.
Candidates must be a U.S. citizen.

Nice To Haves

Paylocity experience
SHRM or similar HR certification

Responsibilities

Own day-to-day HR administration across the employee lifecycle, including onboarding, offboarding, employee changes, and personnel records.
Maintain employee information and administer HR processes within Paylocity.
Coordinate payroll processing and partner with Finance to ensure payroll is accurate and timely.
Coordinate benefits administration with third-party benefits consultants and providers.
Serve as the primary internal point of contact for employee questions related to payroll, benefits, policies, and HR processes.
Coordinate annual benefits enrollment and related employee communications.
Support workers' compensation, leave administration, and other employee programs.
Maintain HR policies, employee handbook, required documentation, and employee files.
Coordinate compliance administration with third-party benefits specialist.
Maintain accurate employee and headcount information and provide reporting as needed.
Coordinate recruiting activities, including working with external recruiters, scheduling interviews, and supporting offer and onboarding processes.
Support annual performance review management cycles and other recurring people processes.
Support day-to-day operations of the Blue Ash office and help maintain an organized and professional workplace.
Coordinate office vendors, supplies, equipment, and facilities-related needs.
Manage relationships with relevant administrative vendors and service providers.
Help coordinate company meetings, employee events, and other office activities.
Take ownership of other administrative needs that arise in a small, growing organization.
Help transition HR and administrative responsibilities from shared services to NLign's standalone processes.
Document recurring HR and administrative procedures and maintain organized records.
Identify opportunities to simplify and improve HR and administrative workflows.
Help establish scalable processes that can support NLign as the organization grows.