Housing Occupancy Specialist - Administrative Assistant
About The Position
D’Youville Life & Wellness Community is seeking a part-time Housing Occupancy Specialist - Administrative Assistant. The role implements HUD rules and regulations while processing tenant verifications and recertifications, ensuring paperwork is verified, signed, dated, and completed within specified timelines. It also maintains the housing application waitlist and eligibility requirements and involves working with tenants daily. The position supports tenant recertifications, waitlist updates, inspections, audits, housing policies and procedures, move-ins, tenant meetings, work orders, and office administration. It is 32 hours per week, Monday through Friday, and pays $20 to $27 per hour based on skills and experience. The employer describes the position as part-time with full benefits.
Requirements
- Solid experience in HUD occupancy procedures.
- Knowledge of HUD regulations.
- Detail-oriented and able to multitask in a fast-paced environment.
- Good computer skills and knowledge of Microsoft Office Suite.
Nice To Haves
- Knowledge of property manager software; BostonPost is a plus.
Responsibilities
- Assist with the annual tenant recertification process.
- Assist with the annual waitlist update process and file management.
- Assist with annual tenant unit inspections.
- Assist with preparation for internal or MOR audits.
- Assist with preparation and maintenance of HUD housing policies and procedures.
- Prepare for and assist with housing inspections, including HUD, REAC, DHCD, and City inspections.
- Answer housing questions and provide facility tours upon request.
- Enter application data in BostonPost software.
- Assist with maintenance work order requests.
- Assist with new tenant move-in preparation.
- Prepare for monthly tenant meetings and create meeting minutes.
- Assist with inventory and purchasing supplies.
- Sort mail and send invoices to Accounts Payable.
- Process tenant verifications and recertifications in accordance with HUD rules and regulations.
- Ensure paperwork is verified, signed, dated, and completed by specified timelines and deadlines.
- Maintain the housing application waitlist and eligibility requirements.
- Work with tenants on a daily basis.
Benefits
- Next-day pay option.
- Health insurance (Aetna), dental insurance, vision insurance, and an HSA with employer contribution.
- Flexible Spending Account.
- Benefits available on the first of the month following 30 days.
- Company-paid life insurance.
- Employee Assistance Program.
- Student loan forgiveness guidance.
- Short-term and long-term disability insurance and accident insurance.
- Retirement plan with employer match.
- Tuition reimbursement.
- Clean and compassionate environment.
- Competitive compensation.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
