Housing Manager

Cherokee Federal•New York, NY

3h•Onsite

About The Position

Facilitate, coordinate, and maintain all housing acquisitions, maintenance, and negotiation documents for DSD supported personnel.

Requirements

Bachelor’s Degree in Management, Business, or similar experience may be substituted for required education
3 years UAE experience as a Housing Specialist or equivalent.
Level IV (Fluent) Speaking/Reading/Writing English is required.
Must possess a valid and current UAE Driver’s License.
Must possess excellent written and verbal communication skills.
Must possess good negotiating skills and must be adept at cultivating contacts with local landlords and government officials.
Must have demonstrated computer skills in MS Word, Excel, and Outlook.
Must exercise good organizational and time management skills and the capability to manage multiple tasks simultaneously.
Maintains contacts in the real estate, commercial and legal fields in order to keep abreast of current market condition, trends, and pricing practices.
Knowledge of leasing fundamentals, property management and the local housing market.

Responsibilities

Negotiates with landlords and property management companies concerning lease costs, lease clauses, and most other matters relating to housing including new lease acquisitions and lease renewals.
Monitors residences within the housing pool and ensures that incoming employees are assigned to suitable residences in accordance with Department of State (DOS) standards; recommends available residences for assignment by the Interagency Housing Board (IAHB) and ensures residences are not left vacant more than 90 days.
Coordinates with landlord maintenance and relevant third-party contractors to ensure residences are well maintained and held to acceptable U.S. Government (USG) quality, health, safety, and security standards.
Prepares and coordinates signatures on draft leases, Embassy approval letters, utility connection documentation, and any other related leasing documentation.
Identifies leases due for renewal and coordinates funding approval with the relevant Agency; Coordinates entire lease renewal process through to completion.
Identifies suitable residences from the real estate market that meet USG position rank and family size requirements, as well as client housing preferences.
Maintains strong relationships with applicable contacts (landlord, maintenance, & municipality personnel, Embassy counterparts); Initiates relationships with new property management companies and landlords; consistently works to expand housing pool and ensure housing meets USG standards.
Coordinates with Embassy General Services Office (GSO), Safety Health and Environmental Management (SHEM), and the Regional Security Office (RSO) on potential new compounds and/or buildings; Ensures residences meet GSO, SHEM, and RSO acceptable standards.
Coordinates with relevant internal departments and third-party contractors to ensure housing is ready for the arrival of incoming clientele.
Coordinates with DSD Finance Department on funding needs of each Agency and assists in preparing financial forecasts.
Prepares and submits electronic lease waiver requests (eLWR) to the Overseas Buildings Operations (OBO).
Updates and maintains the USG Real Property Application (RPA) for all new and existing leases.
Maintains all housing related documentation and database.
Performs other job-related duties as assigned.