Housing Finance Officer

City of Oxnard•Oxnard, CA

2d•Onsite

About The Position

Under the direction of the Executive Director or designee, the Housing Finance Officer is responsible for developing, implementing, monitoring, and coordinating the financial operations of the Housing Department, including purchasing activities. The position establishes and maintains appropriate internal controls, oversees financial policies and procedures, and supervises assigned staff. The Housing Finance Officer performs administrative and governmental fund accounting in accordance with Generally Accepted Accounting Principles (GAAP) and is responsible for complex accounting, financial reporting, and budget management. The position also performs other related duties as assigned. The successful candidate will possess professional-level experience managing and supervising a comprehensive accounting and/or finance operation with a budget exceeding $40 million, including demonstrated experience in budget preparation, accounting, financial reporting, and auditing. Candidates should also have comprehensive knowledge of governmental accounting principles and practices; U.S. Department of Housing and Urban Development (HUD) financial reporting requirements and regulations; public housing and Housing Choice Voucher (HCV) programs; federal procurement and contract administration principles; REAC reporting requirements; Uniform Administrative Requirements; and Single Audit Act requirements.

Requirements

Bachelor’s degree in business administration, finance, accounting, or a related field
Six (6) years of journey-level professional experience in an area related to the assignment
Two (2) years of supervisory experience
Valid California Class C License
Must be able to effectively communicate in English, both orally and in writing.
Candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Nice To Haves

Comprehensive knowledge of governmental accounting principles and practices
U.S. Department of Housing and Urban Development (HUD) financial reporting requirements and regulations
Public housing and Housing Choice Voucher (HCV) programs
Federal procurement and contract administration principles
REAC reporting requirements
Uniform Administrative Requirements
Single Audit Act requirements

Responsibilities

Plan, implement, manage, and oversee all financial operations and daily activities.
Monitor cash flow, debt, and credit.
Develop, maintain, and enforce financial policies, procedures, and internal controls.
Conduct routine reviews to ensure processes remain effective and current, and that internal controls are consistently implemented in compliance with professional standards and applicable HUD, state, and federal regulations.
Draft, review, and update vendor contracts.
Maintain a central repository for contracts, manage renewals, and track deliverables.
Act as the primary point of contact for vendor performance issues and internal stakeholders regarding contract requirements.
Prepare accurate monthly, quarterly, and annual financial reports and statements.
Ensure compliance with audits, regulatory requirements, and applicable federal, state, and local laws (including HUD and GAAP).
Oversee accounts receivable, accounts payable, payroll, benefits, and general ledger functions.
Maintain and review all Authority bank accounts and financial records.
Prepare and manage the annual budget in collaboration with the Executive Director; monitor revenues and expenditures, and report on key trends.
Conduct financial forecasting, analysis, and strategic planning.
Administer investment activities and advise on excess funds.
Supervise Finance Department staff, including assigning work, training and evaluating performance.
Monitor accuracy of payroll records.
Establish and maintain organized recordkeeping and reporting systems.
Prepare staff reports, memos, and communications to support decision-making.
Make presentations to City Council.
Coordinate with departments on budget development and monitor budget performance.
Stay current on legislative and regulatory changes affecting financial operations.
Assist with external audits and special projects as directed.
Oversee financial reporting for projects, including capital outlays, and ensure proper accounting of all funds.
Oversee the conduct of performance evaluations, training, hiring, discipline and termination procedures as well as directly supervises management and staff.
Plans, manages and oversees daily operations of assigned units and/or functions; directs and oversees the implementation of goals and objectives.
Conducts and participates in departmental staff meetings and meetings with other departments, City leadership and the public; interprets policy and regulations; serves as a City representative and provides consultation, guidance, and issue resolution related to assignment area.
Reviews and/or prepares a variety of reports, statements, regulatory documents, policies, procedures and/or study analyses; analyzes information and recommends and implements decisions and processes.
Develops, implements and monitors adherence with policies, procedures, standards and applicable laws and regulations.
Participates in the development and management of assigned budget; monitors expenditures and budget compliance; prepares forecasts and recommendations related to resource requirements.
Performs other duties of a similar nature and level as assigned.
Managing City housing authority programs including public housing, assisted-housing, rehabilitation, fair-housing and homeless assistance.
Representing the City on matters of housing policy and regulation.