Housing Division Coordinator (Limited Duration)
About The Position
Join the Oregon Department of Land Conservation and Development’s (DLCD) Housing Division as the Housing Division Coordinator. This limited duration position will play a pivotal role in supporting, establishing and maintaining procedures and controls for Housing Division initiatives that advance housing production, affordability, and choice in partnership with local governments, the State, and other partners. This position will play a critical part in helping the Housing Division run smoothly and effectively in the face of a challenging and high pressure workload. Working closely with the Division’s Administrative Specialist and Division Manager, you will help shape and implement the systems, procedures, and practices that make the work of the division’s technical staff efficient and sustainable. Because this is a limited‑duration role, a major focus will be creating tools and structures that continue supporting the division long after the position concludes. You’ll also collaborate directly with the Housing Division Manager to support the administration of our technical assistance and grant programs that support the work of local governments across Oregon meet their housing needs. You will also coordinate internal and external communications for the division, helping ensure clear, consistent, and accessible information flows to staff, partners, and the public. You may also support the processing of public records requests, a vital function that promotes transparency, public trust, and accountability. As part of DLCD’s mission, in partnership with community members and local governments, we foster equitable, inclusive, sustainable, and vibrant communities, while protecting our natural resources legacy for current and future generations. Note: This limited duration assignment is currently funded through June 30, 2027. Limited duration appointments are regular status and benefits eligible. This position may be extended beyond this date and/or have continued funding approved in the future with the potential to become permanent.
Requirements
- Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience.
Nice To Haves
- Ability to learn and work within specific agency programs or operations, policies and procedures affecting assigned work.
- The ability to establish and maintain cooperative and harmonious working relationships with others.
- Ability to analyze, evaluate and solve procedural problems.
- Ability to collect, analyze, interpret, and report data in both a narrative and statistical format.
- Ability to assist management in the development of short and long range goals and objectives.
- Lived or professional experience serving individuals from historically and currently underserved and under-resourced communities.
- Individuals with fluency in languages in addition to English are encouraged to apply.
Responsibilities
- Participate and engage in efforts to further agency wide efforts to develop and implement equity.
- Partner with the Division’s Administrative Specialist to keep daily operations running smoothly through well‑designed systems, processes, and workflows.
- Manage and update information in the Housing Division’s grants management software to ensure projects are progressing on schedule, in coordination with the Housing Division Manager.
- Connect the dots between policy development, programmatic workloads, and team structure to anticipate and identify solutions to common operational hurdles.
- Establish and maintain procedures and controls for Housing Division’s technical assistance to local governments.
- Draft routine letters and contracts, maintain files and databases ensuring they are uniform, comprehensive, and recorded/archived in accordance with program protocol.
- Monitor program activities for compliance with State laws, provider eligibility, client needs, subcontractor, vendor, or client abuse or fraud.
Benefits
- regular status and benefits eligible
- PERS qualifying salary range
- step increases on an annual basis
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
