Housing Administrative Assistant

Blue River Services, Inc.•Corydon, IN

38m•$12 - $13•Hybrid

About The Position

Provide administrative, clerical, purchasing, recordkeeping, and general office support to the Housing Department and Housing Director. This position assists with correspondence, reports, filing, grant research, development project documentation, purchasing, procurement activities, and departmental communications while maintaining confidentiality and compliance with agency policies and procedures. The Housing Administrative Assistant provides professional and courteous service to employees, persons served, residents, vendors, and the general public.

Requirements

Proficiency with Microsoft Office applications, particularly Microsoft Excel
Knowledge of word processing, database, and spreadsheet software
Strong attention to detail and accuracy in grammar, spelling, and mathematics
Ability to compose professional business correspondence and proofread documents
Strong organizational and administrative skills
Ability to maintain accurate records, reports, spreadsheets, and other documentation
Friendly, professional, and courteous customer service skills
Ability to communicate effectively with coworkers, persons served, residents, vendors, and the general public
Strong verbal and written communication skills
Ability to maintain confidentiality of employee, resident, and agency information
High school diploma from an accredited school or equivalent required
Proficiency with Microsoft Office programs, particularly Microsoft Excel

Responsibilities

Provide administrative, secretarial, and clerical support to the Housing Director and Housing Department
Type and prepare correspondence, records, reports, forms, brochures, and other departmental documents
Create and design forms, brochures, and other materials as requested
Proofread documents and ensure accuracy in spelling, grammar, formatting, and mathematical information
Assist with researching data for development grants and other departmental projects
Assist with collecting, organizing, and tracking information related to development project draws
Complete filing and other clerical tasks for the Housing Department as needed
Maintain organized and accurate departmental records and documentation
Prepare purchase requisitions in accordance with agency procedures
Order equipment, supplies, and other materials for department programs as approved by the Housing Director
Assist with collecting bids and price comparison documentation in accordance with Blue River Services procurement policies
Exercise purchasing authority responsibly and ensure expenditures are for legitimate agency purposes and receive appropriate approval before purchase
Maintain confidentiality of employee, resident, and other sensitive information accessed through the position
Deliver and pick up mail, paperwork, supplies, equipment, and other materials between Blue River Services locations and department offices within the service area as needed
Provide timely and courteous customer service to persons served, residents, employees, vendors, visitors, and members of the public
Complete all other duties as assigned by the supervisor