Part-Time Household Manager | Organization & Family Meal Prep

Sage Haus•White Stone, VA

1d•$25 - $30•Onsite

About The Position

We are a busy, active family living on scenic acres along the river in White Stone, Virginia. As entrepreneurs who each operate our own businesses, we balance full schedules, family life, and regular travel throughout the year. We value coming home to a household that feels organized, cared for, and running smoothly. Our home is warm, welcoming, and full of life, shared with our two teenagers and three beloved pets. With a beautiful property, an active lifestyle, and ever-changing schedules, we value someone who can help keep the household organized, running smoothly, and well cared for—whether we’re at home or away. We are a family that genuinely enjoys being at home, but the pace of our lives makes it challenging to keep everything running as smoothly and efficiently as we’d like. We’re looking for someone who naturally brings organization and structure to a busy household and is excited by the opportunity to create systems and routines that truly work for our family. Rather than stepping into a home with rigid processes already in place, the right person will have the freedom to build thoughtful systems from the ground up, bring ideas and recommendations to the table, and help us become more organized along the way. This is an opportunity for someone who enjoys taking ownership and seeing the impact of what they’ve created. Most importantly, we’re looking for someone who wants to become a trusted, long-term part of our household and grow alongside our family for years to come. This is a dynamic household management role, and responsibilities will naturally vary from week to week. The Household Manager will work in partnership with the family to prioritize what needs attention within the guaranteed 20-25 hour schedule. Some responsibilities are recurring, while others are seasonal, occasional, or project-based.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable transportation required.
Must be comfortable in a home with dogs and cats; no allergies to pets.
Fragrance-free.
Clean driving record.
Sees the big picture while staying on top of the smallest details
Comfortably manages multiple priorities without letting things fall through the cracks
Communicates proactively through consistent check-ins and updates
Anticipates needs and offers thoughtful solutions and recommendations
Is tech-savvy and confident using tools like Google Docs, Slack, and similar platforms
Can effectively manage projects and administrative responsibilities remotely when appropriate
Dependable and consistent
Takes genuine pride in the systems you create, the home you help manage, and becoming a trusted partner to the family you support.

Nice To Haves

You bring the confidence and life experience to do more than simply execute a task list. You anticipate needs, think ahead, and genuinely partner with a family to determine how their home can run most efficiently. You’re comfortable making thoughtful recommendations, offering guidance, and taking ownership rather than waiting to be told what comes next.
At your core, you’re a natural project manager.

Responsibilities

Own and build household organization systems from the ground up
Perform daily resets: tidying surfaces, dishes, light vacuuming of high-traffic areas
Prep the home ahead of the every-other-week housekeeper visit
Seasonal clothing swaps and bedding rotations
Holiday prep and decorating of the home
Coordinate donation drop-offs
Assist with packing and unpacking for travel
Establish and maintain better drop-zone systems at entry of home
Visually assess outdoor spaces (decks, dock area) after storms or as needed, and reset outdoor dining and living areas
Occasional light outdoor support such as rotating sprinklers or watering as needed
Restock pantry, refrigerator, and household supplies
Manage running household supply lists and recurring household orders and subscriptions
Handle returns, dry cleaning, and gift shopping
Mail management, including sorting and eliminating junk mail
Develop a weekly meal plan for family approval and grocery shop accordingly
Cook and prep health-conscious, protein-forward, anti-inflammatory meals for the family
Prepare meals up to three times per week, including batch-prepping lunches and preparing family dinners
Maintain a clean and organized kitchen throughout the day
Wash, fold, organize and put away laundry on a consistent schedule
Help establish a recurring laundry routine (e.g., towels every Wednesday)
Handle linen rotation for beds and bathrooms on a weekly cadence
Let dogs out throughout the day as needed; care for cat (feed/refreshing water bowls, litterbox)
Occasional walks
Monthly groomer drop-off and pick-up (five-minute radius)
Schedule and manage vet appointments
Occasional overnight pet care and home oversight when the family travels and other trips (opportunity for additional paid hours)
Schedule routine maintenance for family vehicles
Track registration and insurance renewals
Coordinate logistics for service appointments in coordination with the family's calendars
Maintain the family calendar, including household schedules and appointments
Manage school administrative forms and deadlines
Schedule and track doctor and vet appointments
Assist with travel planning and logistics, including airfare and hotel reservations
Coordinate volleyball tournament schedules and ensure all travel details are organized and on the calendar in advance
Receipt and budget tracking, with potential to grow into broader household budget management
Rare, occasional driving support for a teenager
Party planning and event coordination support
Weekly refrigerator audit for expired food; coordinate deeper appliance cleaning as needed
Tackle major organizational projects during slower periods: storage room, library cabinetry (seasonal items), pantry, linen closet, and closets throughout the home
Identify areas of the home that could function more efficiently and recommend organizational solutions
Oversee vendor scheduling and communication: HVAC, pest control, septic, plumbing, and one-off contractors
Research and coordinate repair quotes as needed