Household Manager & Family Assistant

Sage Haus•Westford, MA

1d•Onsite

About The Position

We are looking for an experienced, reliable Family Assistant to become a trusted part of a busy family's day-to-day rhythm. This is a hands-on role combining family support, driving, meal prep, organization, and household logistics, with plenty of autonomy for someone who enjoys taking ownership and making life run more smoothly behind the scenes. The family is active and busy with four children aged 9 to 4. The home is full of energy, love, and laughter, and while they keep a structured routine, they value flexibility and teamwork. The ideal candidate can manage chaos calmly, anticipate needs, and keep things running smoothly with a smile. While fast-paced, there's room for fun, creativity, and silliness. The role requires someone who will not only keep up with daily tasks but also bring positive energy and a warm presence.

Requirements

Maintain a smoke-free environment
Reliable transportation (mileage reimbursed if using personal vehicle)
Current CPR and First Aid certification preferred, or willingness to obtain
Candidates are required to be up to date on recommended general vaccinations in accordance with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.
Proactive & Self-Directed: You don’t need to be micromanaged. You anticipate what needs to happen next, take ownership, and follow things through.
Organized & Detail-Oriented: You understand the family’s daily rhythm and stay ahead of the small details — from meal prep and lunches to making sure activity bags are packed with the right clothing, gear, and equipment.
Reliable & Punctual: The family can truly count on you, particularly during busy afternoons when schedules, transportation, and activities need to run smoothly.
Flexible & Adaptable: You can roll with the punches and confidently pivot when schedules or priorities change.
Calm, Kind & Patient: You bring a warm, steady presence to the children, whether you’re helping with homework, moving everyone toward the next activity, or simply spending downtime together.
Able to Read the Room: You understand when it’s “go-time” and when the family needs a calmer, more easygoing energy, and you adjust naturally.
Comfortable with a Fast-Paced Household: You can juggle driving, activities, meals, schedules, and behind-the-scenes household needs without becoming overwhelmed.
Open to Feedback: You bring a growth mindset, receive feedback well, and are willing to adjust as you learn the family’s preferences and routines.
Warm & Easygoing: You bring positive energy and an orderly but relaxed presence to the home.
Ownership-Minded: Above all, you take pride in knowing the family’s rhythm, staying one step ahead, and helping keep everyday life running smoothly.

Nice To Haves

Current CPR and First Aid certification

Responsibilities

Plan and prep healthy meals/snacks for adults and kids
Pack school lunches daily
Occasionally pack lunches for parent (3-4x weekly)
Batch-cook weekly meals (4x weekly)
Shop for groceries and meal-related items
Follow dietary needs and family preferences (egg allergy)
Clean kitchen post-prep and manage kitchen tidiness
Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
Occasionally iron, steam, and prepare outfits as needed
Manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Handle special care for delicates or uniforms
Assist with school/activity pick-ups or drop-offs
Light supervision, playtime, or back-up childcare, homework oversight
Prep backpacks, clothing, and snacks for school
Help with child-related laundry or errands
Date night coverage 2x monthly
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Maintain household organization systems (closets, storage, pantry, toys)
Awareness of household schedules and calendars (google calendar, hearth)
Conduct seasonal swaps (kids clothing)
Prepare for family events, holidays, and guest stays
Occasionally prepare and coordinate donation drop offs and pick ups
Support packing/unpacking for travel or seasonal transitions (for kids)
Track and restock pantry, fridge, toiletries, household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns
Occasionally feed and walk dog
Keep pet supplies stocked and organized
Research and coordinate repairs, maintenance, and quotes
Oversee outdoor spaces and seasonal maintenance needs
Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
Maintain and refresh specific zones (entryways, garage, mudroom)
Organize special projects: toy storage, seasonal decorations, gear rotation, pantry
Help with travel planning, scheduling, and logistics
Kid paperwork and coordination
Awareness of family calendars and reminders
Handle basic budgeting or receipt tracking for expenses incurred as house manager
Assist with coordination of events, appointments, and guest prep