House Manager & Personal Assistant

Sage Haus•Denver, CO

4d•$42 - $42•Hybrid

About The Position

We are seeking a highly organized, proactive, and service-oriented House Manager & Personal Assistant to support a busy, active household in Denver, CO. The ideal candidate will be a calm, capable, and trusted partner who can manage household operations, provide personal assistance, and help remove the mental load from the family. This role involves maintaining a smoke-free, fragrance-free environment and requires comfort working in a diverse, inclusive, and nontraditional household. The family values respect, inclusivity, and affirming support for all members of the home. Responsibilities include managing calendars, coordinating travel, organizing specialized outdoor gear, maintaining household organization, running errands, assisting with meal preparation, handling laundry, pet care, vehicle upkeep, and overseeing vendors and property maintenance, including a mountain property. Light backup childcare may be required in emergencies.

Requirements

Maintain a smoke-free environment.
Reliable personal vehicle and valid driver's license required.
Fully vaccinated (all CDC-recommended vaccines, including COVID-19 and flu).
CPR and First Aid certified, or willing to obtain upon employment.
Fragrance-free or willing to avoid fragranced products while working.
Comfortable working in a diverse, inclusive, and nontraditional household.
Exceptionally organized, self-directed, and operates several steps ahead.
Calm under pressure, low-ego, and genuinely service-oriented.
Professionalism and an open mind when approaching different identities, family structures, parenting approaches, communication styles, and neurodiversity.
Reliable, resourceful, and genuinely enjoy bringing order and care to a home.
Ability to manage things like gear sorting, snow removal coordination, and occasional property walkthroughs.
Comfortable with friendly dogs and small children.
Experience serving as an ADHD accountability partner (not clinical, but grounded, organized, and consistent).

Nice To Haves

Personal or professional experience with neurodiverse individuals is a plus.

Responsibilities

Serve as a proactive ADHD accountability partner, helping to manage deadlines, reminders, and follow-through.
Manage household and personal calendars, including coordination with nanny and service providers.
Provide a weekly executive briefing: a brief written summary of what was completed and what is coming up, paired with a short verbal check-in.
Track credentialing deadlines, healthcare appointments, and other administrative obligations.
Coordinate healthcare scheduling and provide medication reminders.
Plan and organize travel logistics, including packing support pre/post-trip.
Coordinate childcare schedules; arrange backup and after-hour babysitters as needed.
Manage and organize specialized outdoor gear for specific trips (e.g., prep climbing equipment or kite gear for a weekend excursion; sort, dry, and reorganize gear upon return). Coordinate gear maintenance and repairs.
Create and maintain household organization systems throughout the home.
Perform daily resets and prepare the home for professional cleaners.
Handle daily light tidying including dishes, surfaces, and vacuuming high-traffic areas.
Manage trash, recycling, Diaper Genie, and indoor plant care.
Change batteries, light bulbs, and smoke detectors as needed.
Coordinate donation drop-offs and assist with seasonal organizational projects.
Handle packing and unpacking for travel.
Perform occasional deep cleans (refrigerator, oven, baseboards) and refresh entry and mudroom areas.
Clean humidifiers and air purifiers regularly.
Manage seasonal tasks: change furnace air filters monthly, manage AC unit covers, oversee irrigation systems.
Coordinate and oversee snow removal.
Track household maintenance needs and coordinate landlord repairs as needed.
Restock pantry, refrigerator, and all household supplies.
Manage running household supply lists and all household orders and subscriptions (Amazon, Costco, Target, etc.).
Handle returns, gift shopping, mail, and package management.
Break down boxes.
Source and maintain vegan cleaning and bathroom supplies throughout the home.
Run all household errands.
Execute Purple Carrot subscription meals weekly (2–3 meals per week).
Grocery shop for weekly items beyond the Purple Carrot subscription.
Keep child-friendly snacks and fresh produce stocked and accessible.
Follow vegan dietary preferences throughout all meal and snack preparation.
Maintain a clean and organized kitchen.
Wash, fold, and organize all household laundry.
Maintain a tidy and well-stocked laundry area.
Feed and walk both dogs daily when they are in the home.
Administer medications and track heartworm prevention schedules.
Brush dogs' teeth as part of routine care.
Maintain pet supplies and records.
Schedule vet appointments.
Coordinate pet sitting as needed.
Schedule maintenance for the family vehicle.
Ensure the family vehicle is fueled, clean, and organized daily.
Track registration and insurance renewal deadlines.
Oversee and coordinate all household service providers (cleaners, landscapers, dog waste removal, repair providers, etc.).
Research vendors, coordinate repairs, and obtain quotes as needed.
Manage outdoor spaces including the fenced backyard, front yard, and porch.
Ensure all products used throughout the home are vegan-compliant.
Identify and escalate repairs requiring landlord attention.
Conduct regular property visits (visits scheduled with advance notice and within normal working hours).
Prepare the property for family visits: stock supplies, complete light housekeeping, and ensure the home is guest-ready.
Conduct routine walk-throughs and inspect for storm or wind damage.
Oversee home systems.
Coordinate repairs and manage ongoing property maintenance.
Provide light backup childcare coverage in emergency situations until a babysitter or other backup can arrive.
Coordinate schedule changes with the shared nanny.
Assist with kid-related errands as needed.