House Manager & Executive Personal Assistant

DaBella•Austin, TX

2d•Onsite

About The Position

We are seeking an elite, highly sophisticated House Manager & Executive Personal Assistant to serve as the primary coordinator for our CEO’s properties and family operations. This critical role demands an individual of uncompromising discretion, hyper-organization, and high personal accountability. Acting as the backbone of the household, you will anticipate needs before they arise, keep daily schedules running seamlessly, and maintain a 5-star standard across all residences. If you thrive in a fast-paced, autonomous environment where white-glove service meets meticulous project management, this position is for you.

Requirements

3–5 years of proven experience in Executive Assistance AND 3–5 years in Personal/Household Assistance for high-net-worth individuals or executives.
Proficient in Microsoft Office Suite and Google Workspace.
Valid Driver’s License with a clean motor vehicle record.
Willingness to travel up to 15% as needed.

Nice To Haves

Exceptional ability to look ahead, anticipate needs, and solve problems independently.
High degree of integrity, professionalism, and confidentiality.
Thrives in an autonomous, evolving environment with a strong sense of urgency.
Flawless verbal and written communication skills with consistent follow-through.

Responsibilities

Oversee daily operations, routine inspections, and preventative maintenance schedules for primary and secondary residences to maintain a pristine, 5-star state.
Act as the single point of contact for specialized contractors, domestic staff, and luxury service providers. Obtain quotes, schedule work, and ensure top-tier quality.
Ensure residences are fully stocked, prepared, and operational for family use, guest hosting, or travel turnover.
Maintain secure physical and digital systems for warranties, utility records, vendor contracts, and household operating manuals.
Schedule maid services (Mondays/Fridays) and manage laundry needs. Perform light daily touch-ups (dishes, wiping counters, bathroom/kitchen reset) before ending the workday.
Proactively handle weekly grocery shopping (Mondays/Fridays before the weekend), gift procurement, and general family errands.
Oversee detailing, routine maintenance, DMV paperwork, and servicing for an elite fleet of vehicles, boats, and jet skis, ensuring all assets are road/water-ready.
Coordinate private social gatherings, weekend excursions, and holiday celebrations from concept and vendor setup to teardown.
Manage household billings, process wire transfers, reconcile high-limit credit cards, track project budgets, and submit monthly expense reports in coordination with the CEO’s corporate financial team.

Benefits

Comprehensive Medical, Dental, and Vision coverage
Health Savings Account (HSA)
Company-Sponsored & Supplemental Life Insurance
Short-Term and Long-Term Disability | Accident Protection
Pet Insurance for your furry family members
Employee Assistance Program (EAP) for mental health and work-life balance
80 hours of PTO annually (with incremental tenure increases)
6 paid holidays effective Day 1
Volunteer PTO (VPTO): Year-round paid time off dedicated to local community service.
Professional Development: Sponsored books, courses, and leadership conference opportunities.
Exclusive Perks: Access to UHC Rewards, Rally Health, and One Pass Select (nationwide gym membership subscription).
Relocation opportunities to other company branches nationwide.