House Manager / Family Assistant

Sage Haus • Vienna, VA

48d • Onsite

About The Position

We are a warm, busy household of four with two high-energy boys, ages 5 and 3, and two full-time professional parents entering demanding new chapters in their careers. Our home is lively, loving, and always in motion. We value structure, good systems, and thoughtful routines, and we know how quickly the day-to-day details can pile up when work, school, appointments, meals, errands, and family logistics are all happening at once. After long days, we want our home to feel like a haven: a grounded, calm place where everyone can decompress, reconnect, and enjoy being together. We have a weekly cleaning service and landscaper already in place, so this role is not about deep cleaning or managing the household from the outside. It is about bringing daily order, consistency, and care to the rhythms of our home so the whole family has more breathing room. We are more introverted by nature and work best with someone who is collaborative, proactive, discreet, and comfortable with clear, professional communication. We are not looking for someone to manage around us; we are seeking a long-term partner who can become a natural extension of the household. The right person will notice what needs attention, help create and maintain systems that make daily life feel smoother, and support the home in a way that feels calm rather than rigid or over-managed. Our boys are energetic, curious, and full of personality, and they need someone who can keep up with them and genuinely enjoy their energy. At the same time, this role is about supporting the whole family vision: a smoother-running home that allows us to focus on what matters most — quality time together, supporting each other’s growth and passions, and creating a home environment where everyone can recharge, connect, and thrive.

Requirements

• Ability to maintain a smoke-free environment
• Must have reliable transportation
• Ability to navigate multiple flights of stairs throughout the day
• Must be authorized to work in the United States.

Nice To Haves

• EpiPen administration experience
• CPR and first aid certification
• Skylight calendar fluency
• Spanish language proficiency
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations.

Responsibilities

• Afternoon pick-ups
• Daily afternoon supervision plus occasional back-up childcare
• Daily preparation of backpacks/clothing/snacks
• Kid-related errands
• Prep healthy meals/snacks, including 4 weekday dinners, batch-cooked breakfasts, and snacks
• Follow dietary needs/preferences (No tree nuts, stone/pitting fruits, shellfish. An extensive list will be provided)
• Prep school lunches
• Grocery shopping
• Kitchen clean-up and maintenance
• Wash/fold/organize laundry
• Ironing/steaming and special garment care
• Linen rotation
• Maintain tidy and well-stocked laundry areas
• Create and/or maintain household organization systems
• Daily resets and prep home for cleaners
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal swaps (clothing, décor, bedding)
• Prepare and coordinate donation drop-offs
• Occasional packing/unpacking for travel (kids only)
• Change batteries, light bulbs, smoke detectors, etc.
• Roll out the trash bins on Wednesday evening
• Restock pantry/fridge/household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Returns, dry cleaning, gift shopping
• Mail and package handling
• Breakdown boxes
• Refresh garage/mudroom/entry
• Organizational projects (toys, gear)
• Kids art scanning projects
• Occasional holiday hosting prep
• Kids' artwork scanning and archiving
• Closet organization and purging
• Schedule maintenance
• Fueling/cleaning/organizing vehicles
• Track registration/insurance
• Family calendar/Skylight management (including household schedules)
• Manage school and camp email correspondence, registration, and milestones
• Coordinate with weekly cleaning service
• Oversee cleaners/contractors/landscapers
• Research/coordinate repairs and quotes
• Event and appointment coordination

Benefits

• paid time off and/or sick leave
• paid holidays
• a health insurance stipend
• guaranteed hours
• additional benefits as applicable

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed