House Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Oklahoma City, OK

17d•$18 - $25

About The Position

We are a multi-generational family of four, living with extended family and hosting frequent family gatherings (often 20–30 people). We have two boys—one in college and one in high school—and there are often multiple capable adults around the home at any given time. While there’s no shortage of people, daily life moves quickly and stays full. Things run best when there is someone who can quietly step in, notice what needs doing, and help keep everything running smoothly. With one parent working full-time and the other wanting more time to pursue her career and passions, we are seeking an efficient, proactive, and organized House Manager & Family Assistant who can blend seamlessly into the flow of a multi-generational household—supporting where needed, taking initiative without disrupting the rhythm, and helping get things done with care and precision. This role is ideal for someone who thrives in a busy, dynamic environment and enjoys balancing household tasks with meal prep, coordination, and thoughtful support.

Requirements

Able to maintain a smoke, drug, and alcohol-free environment
Able to pass a background check
Safe and reliable transportation
Up-to-date on routine vaccinations
Comfortable with technology
Proactive & Self-Sufficient: You take initiative without needing constant direction and naturally anticipate needs.
Organized & Detail-Oriented: You take pride in doing things thoroughly and correctly and notice the small details that matter.
Flexible & Reliable: You work well within a dynamic, multi-generational household and understand the needs of a busy family.
Open to Feedback: You welcome constructive feedback and use it as a tool for growth.
Respectful of the Home: You value cleanliness and household standards (e.g., no shoes in the house), handle items with care, and understand the cultural importance of maintaining a well-kept space.
Positive & Grateful: You bring a glass-half-full mindset and approach your work with integrity and appreciation.
Strong Communication Skills: You provide clear updates and manage family needs smoothly and professionally.
Respectful & Empathetic: You live by the “platinum rule,” treating others the way they wish to be treated.
Persistent & Problem-Solver: You thrive off of problem-solving, remain persistent in the face of challenges, and enjoy finding creative solutions to keep the household running smoothly.
Impact-Driven & Resourceful: You care about sustainability and the long-term impact of your work, and you find creative, resourceful solutions to everyday challenges.

Responsibilities

Reset and tidy rooms daily (vacuum high-traffic areas, wipe surfaces, load/unload dishwasher, etc.)
Ensure the home is prepped for cleaning services
Organize donation drop-offs and pickups
Supervise or coordinate with service providers/vendors (cleaners, landscapers, handymen)
Track and restock pantry, fridge, toiletries, and household supplies
Create and manage running household supply lists (Amazon, Costco, Target)
Run errands (grocery shopping, returns, dry cleaning, gift shopping)
Handle packages, mail sorting, and deliveries
Assist with meal prep (breakfast, lunch, and dinner) 4–5 days per week
Follow dietary preferences (vegetarian, vegan, and Gujarati dietary guidelines)
Clean the kitchen post-prep and maintain tidiness
Oversee family schedules and calendars, keeping everyone informed of deadlines and reminders
Assist with personal and family travel planning and logistics
Handle basic budgeting and receipt tracking
Coordinate events, appointments, and guest preparations (RSVPs, venues, catering)
Seasonal swaps (clothing, décor, bedding)
Prepare for family events and guest stays, including graduations and birthdays
Schedule and oversee vehicle maintenance (oil changes, inspections)
Ensure vehicles are fueled, cleaned, and organized
Track registration, insurance, and service schedules
Coordinate pool maintenance through service providers
Oversee garden upkeep during summer months
Fold, iron, and steam laundry (priority on folding and ironing)
Keep laundry areas tidy and well-stocked
Sort and organize family paperwork, photos, and digital files
Help manage family email inboxes
Open to light executive assistant support for mom’s business in the future