House Manager / Family Assistant

Sage Haus•Seattle, WA

4d•$30 - $38•Onsite

About The Position

This is a part-time position, 25-30 hours per week, with the potential to grow to full-time. The schedule is Monday through Thursday, 1:30 PM to 6:30 PM, plus one floating day (Friday, Saturday, or Sunday). The role involves supporting a busy, organized family of four in Seattle. The primary focus is on afternoon support, including pickups, dinner preparation, children's routines, laundry, grocery management, and general household organization. The family has existing support staff but seeks a proactive, consistent presence to ensure the household runs smoothly. The ideal candidate will be a trusted partner who can maintain and enhance existing systems, operate independently, and provide a warm, steady presence for the children. Professionalism, discretion, healthy boundaries, and clear communication are highly valued. The role requires managing various household tasks, including family support, household management, deep cleaning oversight, inventory and errands, meal planning and prep, laundry, vehicle maintenance, vendor oversight, and administrative/personal assistant support.

Requirements

Reliable personal vehicle and valid driver's license required
Must be authorized to work in the United States
Up to date on general vaccinations
Maintain a smoke-free and fragrance free environment
Reliable transportation
Highly organized and naturally proactive
Anticipates needs, identifies solutions, and takes thoughtful action without requiring constant direction
Seamlessly step into existing workflows, support and enhance them where appropriate, and operate independently with minimal oversight
Understand when to take initiative, when to collaborate, and how to augment the family's efforts by bringing organization, follow-through, and thoughtful execution to the day-to-day management of the household
Calm, professional presence
Understand how to work respectfully within a private household
Discretion, sound judgment, and clear communication are second nature
Maintain healthy boundaries, keep the family appropriately informed, and confidently manage responsibilities with a high degree of independence and accountability
Understand professional expectations
Communicate clearly and respectfully
Emotional intelligence to read the room and recognize when the family is focused on work, personal commitments, or simply needs space
Exercise good judgment
Approach situations with a solutions-oriented mindset
Service is at the core of how you operate
Highly self-motivated with a strong sense of ownership and accountability
Exceptional organizational skills and attention to detail
Warm and engaging with children while remaining firm, consistent, and confident in setting boundaries
Proactive and resourceful; anticipates needs and solves problems independently
Excellent communicator who is professional, direct, and responsive
Open to feedback and collaboration
Exceptional follow-through and commitment to execution
Calm, steady
Values professionalism, healthy boundaries, and supporting a private family with integrity

Nice To Haves

CPR and First Aid certification preferred
Bilingual candidates strongly preferred

Responsibilities

Pick-ups 3-5 times per week
Light supervision / back-up childcare / date night
Prep backpacks/clothing/snacks for the summer camps and snacks during the school year
Kid-related errands
Create and/or Maintain household organization systems
Daily resets and prep home for cleaners
Light tidying (dishes, surfaces, vacuum high-traffic areas)
Seasonal swaps (clothing, décor, bedding)
Prepare and coordinate donation drop-offs
Event/holiday/guest prep and be present for the family events
Packing/unpacking for travel
Indoor plant care
Building the list for deep cleans for the house cleaner (fridge, oven, baseboards) - and doing the walkthrough to ensure completion
Refresh garage/mudroom/entry - (sweep out the leaves)
Clean humidifiers/air purifiers
Organizational projects (toys, gear)
Restock pantry/fridge/household supplies
Manage running household supply lists
Manage household orders and subscriptions (Amazon/Costco/Target)
Returns, dry cleaning, gift shopping
Mail and package handling
Breakdown boxes
Prep healthy meals/snacks (daily salad, pasta, or fruit bowl)
Prep school lunches for summer camps
Grocery shopping
Follow healthy preferences - healthy food
Kitchen clean-up and maintenance
Wash/fold/organize laundry
Ironing/steaming and special garment care
Linen rotation
Keep laundry areas tidy and well-stocked with supplies
Cleaning/organizing vehicles - vacuuming the car once per week
Oversee cleaners/contractors/landscapers
Research/coordinate repairs and quotes
Seasonal property maintenance
Manage outdoor spaces - toy clean up
Calendar management (including household schedules)