House Manager & Family Assistant (with Meal Prep & Childcare Support)

Sage Haus•Leesburg, VA

9d•$30 - $35

About The Position

We are a lively and close-knit family balancing careers, four wonderful kids (ages 7, 8, 18, and 19, with the older two in college), and two lovable pets—our dog and cat. Our days are filled with activity, fun, and the occasional chaos, as we embrace our busy lifestyle and all that comes with it. We’re looking for a warm, dependable House Manager & Family Assistant to help us keep everything running smoothly. From organizing the home and handling meal prep to managing our ever-changing schedules and supporting the kids and pets, your role will be key to creating a calm, organized space for our family. We also love to travel, both near and far, and we’d love for you to join us on our adventures and stay with the kids and pets when we’re away. You are a self-starter who can manage a busy household with minimal direction, but you are also proactive and comfortable asking questions when needed. You are detail-oriented, able to juggle multiple responsibilities, and maintain organization across a variety of tasks. You’ll be an extension of our family, someone who can "read the room" and take initiative to ensure the house runs smoothly, as if it were your own. You’re also a natural mentor. Our kids have their own set of responsibilities around the house, and you enjoy encouraging their independence—helping them stay accountable, care for their belongings, and take pride in contributing to the household. You’re comfortable taking on a leadership role at home, with a warm, patient approach to both kids and adults.

Requirements

Maintain a smoke-free environment
Reliable transportation
Must pass a background check
Passport-ready and willing to travel with the family approximately three weeks per year, including occasional overnights and childcare coverage when parents are traveling

Responsibilities

Maintain organization systems for closets, storage, pantry, and kids' items
Reset and tidy rooms daily, prep house for cleaning service, and enforce kids' responsibility for their own rooms
Oversee family calendar and schedules, ensure all appointments, school activities, and events are managed
Conduct seasonal swaps (clothing, décor, bedding)
Prepare for family travel (packing, ensuring clothing readiness for kids, equipment readiness before ski trips)
Coordinate donation drop-offs and pick-ups
Supervise or coordinate service providers (cleaners, landscapers, etc.)
Maintain indoor plants, including weekly watering
Take garbage and recycling bins out for collection twice per week
Prepare healthy meals for kids and adults (5 nights/week for kids, 3 nights/week for parents)
Help coordinate the kids’ meals to align with the family menu plan
Batch prep and have lunch items available for kids to pack their own school lunches
Shop for groceries and meal-related items, following dietary preferences (Mediterranean diet, healthy fats, protein-forward meals)
Clean the kitchen after meal prep and manage overall kitchen tidiness
Wash, dry, fold, and organize family laundry (clothing, bedding, towels)
Manage linens: clean/fold bedding, refresh towels, and restock essentials
Coordinate dry cleaning as needed
Launder sofa cushion covers as needed
Maintain a tidy and well-stocked laundry area
Track and restock household supplies, pantry, fridge, and toiletries
Create and manage grocery and household supply lists
Run errands, including grocery shopping, returns, dry cleaning, and gift shopping
Handle mail sorting and deliveries
Walk dog daily (between 1:00pm - 2:00pm)
Administer flea/tick medication to dog monthly
Feed the cat and manage pet supplies
Coordinate vet and grooming appointments
Schedule and oversee maintenance, oil changes, and inspections for vehicles
Ensure vehicles are fueled, cleaned, and organized
Coordinate with service for quarterly deep cleaning
Manage overall property upkeep and coordinate repairs or maintenance as needed
Supervise and coordinate service providers (cleaners, contractors, landscapers, etc.)
Oversee outdoor spaces and seasonal maintenance, including basic pool and hot tub monitoring, water testing and chemical balancing, and assisting with seasonal setup and storage of outdoor furniture and cushions
Assist with school/activity pick-ups and drop-offs
Provide light supervision, including helping with homework and dinner prep
Support evening routines (dinner, homework, bed preparation)
Assist with child-related laundry or errands
Help with kids' early release and after-school activities
Provide childcare on occasional weekday evenings and Friday evenings for date night (weekly or bi-weekly)
Manage family calendars and reminders
Manage event preparation, including sourcing and preparing items, and provide assistance during gatherings as needed.
Assist with travel planning as needed (booking flights, hotels, and making reservations)
Perform occasional deep cleans (fridge, oven, etc.)
Organize and maintain entryways, garage, and mudroom
Help with special projects such as seasonal decoration rotation and kids' gear management