Part-time House Manager & Family Assistant | Shaker Heights

Sage Haus•Shaker Heights, OH

6d•$33 - $38•Onsite

About The Position

This is a part-time role for a House Manager & Family Assistant with Childcare Support in Shaker Heights, OH. The position is 15-20 hours per week, with a guaranteed 15 hours, scheduled for Mondays, Wednesdays, and Fridays from 12:00 PM to 6:00 PM. There is some flexibility for the right candidate. The compensation is $33-$38 per hour, commensurate with experience. The start date is ASAP. The role requires the candidate to be authorized to work in the United States, maintain a smoke-free environment, have reliable personal transportation and a clean driving record, and be up-to-date on recommended vaccinations. The family is a busy, warm, and spirited household of six, including two parents in the medical field and four energetic children. They are looking for someone to help create a smoother afternoon rhythm, assist with household organization, laundry, tidying, and occasional meal preparation. The ideal candidate is warm, engaging, enjoys children, can hold boundaries, is highly organized, proactive, comfortable with established systems, and communicates clearly. Spanish fluency is a plus but not required. The role involves family support such as school pickups, supervising after-school routines, preparing snacks, organizing belongings, occasional activity drop-offs, and maintaining a no-screen-time standard. Household responsibilities include daily tidying, maintaining organization systems, managing household supplies, supporting event prep, assisting with post-travel resets, being a point of contact for vendors, watering plants, and coordinating donations. Meal support includes planning and preparing 2-3 dinners per week, processing produce, and kitchen clean-up. Inventory and errands involve unpacking groceries, managing grocery lists, ad hoc grocery runs, handling returns, dry cleaning, gift shopping, and managing mail and packages. Laundry and linens include washing, drying, folding, and putting away children's and household laundry, changing bed linens, and keeping the laundry area tidy. Deep cleaning and special projects may include occasional deep cleaning and organizational projects as requested.

Requirements

Must be authorized to work in the United States
Maintain a smoke-free environment
Reliable personal transportation and a clean driving record
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including MMR and annual influenza), subject to applicable legal accommodations

Nice To Haves

Spanish fluency

Responsibilities

Pickup children from the bus stop and daycare each afternoon
Supervise and support after-school routines: snack, backpack unpacking, homework, piano practice, and chores using the family's Skylight calendar
Prepare after-school snacks
Support kids in getting their bags and belongings organized and ready for the next day
Drop off at weekly afternoon activities (approximately once per week with room to grow as kids’ schedules evolve)
Maintain a no-screen-time standard on weekdays in a positive, engaging way
Daily tidying and resetting of the home, with priority focus on the mudroom and kitchen (supporting children to do their role in putting things away)
Direct kids in completing their portion of the household chores
Maintain and support existing household organization systems; bring thoughtful solutions to the family before implementing changes
Review the Skylight family calendar weekly for awareness and forward planning (meals, kids' needs, upcoming events)
Proactively change batteries, light bulbs, and manage smoke detectors (keeping supply on hand)
Support event and hosting prep – the family entertains frequently for extended family and professional colleagues
Assist with unpacking and perform general home reset after travel or extended time away
Be on-site point of contact for contractors, vendors, and service providers as needed
Water outdoor plants as requested
Assist with seasonal clothing sorting and size transitions as directed
Coordinate donation prep and drop-offs
Plan and prepare 2–3 dinners per week, ranging from ingredient prep to full meal execution, taking the family calendar into account when deciding meals
Process produce (wash, chop, store) for snacking throughout the week
Defrost protein for bulk prep
Kitchen clean-up and maintenance after meal prep
Unpack grocery deliveries and distribute items throughout the home
Add needed grocery items and meal ingredients to the shared household list
Ad hoc grocery runs for smaller needs (not the primary weekly order)
Returns, dry cleaning drop off/pick ups, gift shopping, and other miscellaneous errands as requested
Bring in mail and packages; break down cardboard and manage recycling
Wash, dry, and fold laundry for the children and household linens (bath towels, hand towels, bed linens)
Supervise children in putting away their own laundry as a life-skills practice
Change bed linens and refresh towels on a regular rotation
Keep the laundry area tidy and well-stocked
Occasional deep cleaning beyond the scope of the weekly cleaner (fridge, oven, baseboards, etc.)
Organizational projects as requested, such as the homework room or storage/supply areas
Assist with seasonal projects and special household initiatives as needed