House Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Mableton, GA

8d•$25 - $30•Onsite

About The Position

We are a vibrant and creative family navigating busy lives as parents working in the arts. Our schedules vary, with some seasons where one of us has intense production periods and others when we're both working from home. We’re seeking to establish systems that will help maintain a smooth household when our work takes us outside the home. Our children (ages 11, 8, and 3) are energetic, with the older two in school and the youngest in preschool. Mornings are hectic as we juggle getting everyone out the door. Our afternoons are filled with activities like gymnastics, coding classes, and piano lessons. While we’re committed to family time, our busy work schedules often leave us feeling overwhelmed by household tasks. We're looking for someone organized, proactive, and reliable to manage day-to-day tasks, allowing us to stay more present and focused on our children. We need someone who can keep up with our energetic family and provide the support necessary to keep things running smoothly. Experience with managing projects is essential—whether it's reorganizing playrooms, transitioning spaces for the kids, or managing seasonal transitions. The role requires an individual who can pivot between tasks with ease, from handling day-to-day organization to tackling larger projects like managing health appointments or coordinating travel plans. You should be independent, yet work collaboratively as part of our family team. We are looking for someone who is warm, energetic, and proactive—able to balance being present with our children while supporting the overall flow of a bustling household. Our family is ambitious in our living, and we value someone who is equally invested in our children’s growth and our home’s well-being. The ideal candidate will be kind, supportive, and deeply committed to making our family life run smoothly. You love the art of organization, with the ability to anticipate needs and take initiative to stay ahead of the many tasks that need to be managed. You bring with you a calm demeanor and the ability to establish an organized flow within our household, ensuring nothing gets forgotten, and will proactively tackle responsibilities before they become overwhelming. Patience, punctuality, and flexibility are key attributes for success in this position. Our ideal candidate must be detail-oriented, competent, and an excellent communicator, while maintaining a good sense of humor in a fast-paced environment. The ability to stay upbeat and warm, even in the most hectic moments, will be appreciated in our lively, family-centered home. Additionally, we seek someone who is comfortable with occasional travel, particularly during summer trips, to be an extra set of hands with the kids. A passport is required, as we may need someone to travel with us on occasion, internationally as well. Above all, the candidate should be excited about the opportunity to help a young family recalibrate, keeping things organized, on track, and fun. A flexible mindset, a team-player attitude, and an understanding of the 'art of the pivot' will be essential.

Requirements

Proven experience in household management, family assistance, or childcare.
Highly organized, proactive, and detail-oriented. Strong time management skills.
Can maintain a smoke-free environment
Has reliable transportation (mileage reimbursement offered for errands completed during work hours).
Up-to-date vaccinations (COVID/Flu).
Ability to travel with the family on occasion (passport required).
Ability to take initiative and manage multiple priorities with ease.

Nice To Haves

CPR certification is a plus.

Responsibilities

Maintain household organization systems (closets, storage, pantry, toys)
Oversee household schedules, ensuring appointments, travel, and activities are well-coordinated.
Daily tidying of common areas and children's rooms; maintain overall neatness and ensure the house is prepped for regular cleaning services.
Prepare for family events, holidays, birthdays, and guest stays.
Manage seasonal tasks like clothing and décor swaps, as well as prepping for family trips or seasonal transitions.
Coordinate with service providers (cleaners, landscapers, etc.) and ensure household maintenance is on track.
Create and implement house systems and effective organizational strategies - every item has a home.
Prepare welcome baskets for overnight guests to the home.
Track and restock pantry, fridge, toiletries, and household supplies.
Create and manage running household supply lists to stay on top of inventory.
Coordinate and manage household orders (Amazon, Costco, Target, etc.).
Run errands, including grocery shopping, returns, dry cleaning, and gift shopping.
Assist with healthy meal prep, focusing on allergy-friendly options and dietary needs.
Follow dietary needs and preferences, focusing on clean eating and avoiding allergens (peanuts, hazelnuts, strawberries, etc.).
Help coordinate meals with the family and manage kitchen cleanliness.
Ensure family meals are organized and ready, including breakfast and dinner for the family.
Pack school lunches for the kids.
Manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy & well-stocked with supplies
Schedule and oversee maintenance, oil changes, and inspections
Ensure vehicles are fueled, cleaned, and organized (taking to Mr. Wash, calling detailing services)
Track registration, insurance, and service schedules
Schedule and supervise service providers (cleaners, contractors, landscapers, pest control, etc.)
Research and coordinate repairs, maintenance, and quotes
Stay on top of and manage the household maintenance schedule(s).
Oversee outdoor spaces and seasonal maintenance needs (e.g., power washing the home, etc.)
Support with after-school activities, including occasional school pick-up in the future.
Provide light childcare as needed for children and backup support during travel times.
Help organize and manage children’s schedules, schoolwork, and extracurricular activities.
Assist in managing appointments, including doctor’s visits and school-related needs.
Assist with home organization and projects such as reorganization of children’s playrooms or bedrooms.
Help transition our youngest to her own bedroom and manage any necessary furniture changes or home improvements.
Manage any other seasonal or special projects around the house.
Assist with travel planning, scheduling, and logistics; prep the car for activities.
Manage family calendars and reminders for upcoming events and appointments.
Help with basic budgeting or receipt tracking.
Coordinate events, appointments, and guest preparation.
Plan birthday parties, including vendor list and coordination with service providers.
Prepare welcome baskets for guests or new arrivals to the home.