Hourly Personnel Administrator

Ford Motor • Chicago, IL

3d • Onsite

About The Position

In this position, you will join Ford's HR team as an HR Specialist – Employee Lifecycle Coordination. You will support the complete employee experience across recruitment, onboarding, compensation, leaves, transfers, and separations in a dynamic unionized manufacturing environment with 4500 employees at Chicago Assembly Plant. You will serve as a key operational partner ensuring accurate administration and seamless processes across all stages of the employee journey. Your work will touch every HR function—recruiting, compensation, benefits, employee relations, and workforce planning—building the comprehensive operational knowledge and cross-functional expertise that are essential foundations for HR Business Partner and HR management positions. This position is ideal for versatile professionals who thrive on variety, systems thinking, and being the operational backbone that keeps HR running smoothly while building strong collaborative relationships.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Legal Studies, or related field required.
• Equivalent combination of education and relevant work experience may be considered.
• Knowledge of FMLA, ADA, workers' compensation, and leave administration regulations.
• Familiarity with collective bargaining agreements and labor relations practices.
• Experience using HRIS systems and timekeeping software (e.g., Oracle, SAP, Workforce One, Kronos).
• Exposure to employee relations, conflict resolution, or HR investigations.
• Experience in manufacturing plant or distribution center environment.
• Attention to Detail and Accuracy
• Compliance and Regulatory Knowledge
• Data Analysis and Reporting
• FMLA and Leave Administration
• HRIS and Timekeeping Systems
• Interpersonal Communication
• Microsoft Excel (Advanced)
• Policy Interpretation and Application
• Problem Solving and Root Cause Analysis
• Stakeholder Management
• Subject Matter Expertise Development
• Union/Labor Contract Administration

Responsibilities

• Support the full employee journey from recruitment through separation by administering hourly recruiting coordination, new employee onboarding, promotions, internal transfers, and movements with accuracy and compliance.
• Coordinate employee onboarding and orientation activities, ensuring new hires have seamless entry experience and all necessary documentation, system access, and initial training.
• Administer employee departures including retirements, voluntary separations, and staffing level adjustments such as layoffs, with sensitivity, accuracy, and adherence to company policy.
• Facilitate external employee transfers between plants, ensuring accurate transfer of personnel records, disciplinary and attendance histories, and processing of relocation assistance where applicable.
• Manage employee reinstatements following leaves or absences, ensuring all necessary records, system access, and work assignments are accurately updated and compliant.
• Coordinate vacation shutdown activities in partnership with operations to support workforce planning requirements and vacation pay administration.
• Administer position management changes and coordinate internal employee movements and job postings to support talent optimization.
• Administer wage changes with precision, including apprentice wage progressions, job reclassifications, and skill-based pay adjustments.
• Conduct regular wage and position management audits to ensure data integrity, identify discrepancies, and implement opportunities for process standardization.
• Process pay discrepancies in accordance with contractual agreements, ensuring compliance and accuracy while documenting trends for continuous improvement.
• Coordinate payments for short-term leaves (bereavement, jury duty, military leave) and manage grievance-related payouts in alignment with collective bargaining agreements.
• Support the administration of profit-sharing and bonus programs, including eligibility verification, calculation validation, and processing.
• Administer holiday pay and holiday conversion processes to ensure accurate and timely compensation.
• Provide comprehensive coordination for employee leaves of absence, including medical, FMLA, and other extended leaves, partnering with employees, HR colleagues, and external benefit administrators to ensure seamless administration.
• Conduct attendance hearings and corrective action discussions for chargeable absences and tardiness in partnership with supervisors.
• Process 10-day quit letters for job abandonment cases in accordance with contractual procedures.
• Run and analyze attendance reports (AWOL, ART, Late Reports) to identify trends and support workforce planning.
• Maintain accurate attendance records and ensure proper documentation of disciplinary actions.
• Ensure adherence to all relevant labor laws, company policies, and collective bargaining agreements through diligent process administration and documentation.
• Maintain accurate, confidential employee records and ensure HR record retention processes comply with company policy and legal requirements.
• Conduct compliance audits and internal controls to identify and resolve data discrepancies across HR systems (Oracle, SAP, or similar HRIS platforms).
• Utilize HR data analytics to support audits, process unemployment documentation, and resolve related inquiries efficiently.
• Assist with system access and security audits to maintain data security and compliance standards.
• Apply root cause corrective action (RCCA) methodologies to recurring compliance issues or data discrepancies, developing and implementing corrective actions to improve data quality and process reliability.

Benefits

• Immediate medical, dental, vision and prescription drug coverage
• Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up childcare and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
• Paid time off and the option to purchase additional vacation time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level