Hotel Sales Coordinator

Rolling Hills Hospitality•Louisville, KY

About The Position

The Sales Coordinator supports the Director of Sales (DOS) in driving revenue growth through exceptional organization, communication, and administrative support. This role is an ideal entry point into hotel sales management, offering hands-on experience in group sales, client relations, and hotel operations. The Sales Coordinator plays a key role in ensuring the seamless execution of sales activities, from proposal development to group booking coordination.

Requirements

Previous hospitality experience preferred but not required
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to multitask and prioritize in a fast-paced environment
Positive attitude and team-oriented mindset
Interest in pursuing a career in hotel sales or hospitality management

Responsibilities

Assist the Director of Sales in preparing proposals, contracts, and sales presentations for prospective clients and groups
Create and manage group room blocks in the hotel’s reservation system
Prepare and distribute Banquet Event Orders (BEOs) to ensure clear communication of event details
Assist with meeting room setup and preparation to ensure spaces are ready and aligned with client expectations
Coordinate with operations teams to ensure accurate execution of group bookings, meetings, and special requests
Support reservation activities, including entering bookings, updating records, and assisting guests as needed
Maintain organized sales files, client databases, and reporting systems
Respond promptly to inquiries from clients, guests, and internal departments
Assist with sales tracking, reporting, and administrative projects
Provide general administrative support to the sales team, including scheduling and correspondence
Deliver excellent customer service to internal and external stakeholders