Hotel Purchasing and Receiving Agent

Pyramid Global Hospitality•Chatham, MA

5d•$23 - $24•Onsite

About The Position

The Purchasing & Receiving Agent is responsible for supporting the daily operations of the hotel’s receiving, storage, and inventory control functions for all food & beverage, kitchen, restaurant, and operating supplies. This position ensures that all deliveries are accurately received, inspected, documented, stored, and distributed in accordance with hotel standards, safety regulations, and inventory procedures. The Purchasing & Receiving Agent works closely with the Purchasing Manager & Receiving Manager, Storeroom Supervisor, Executive Chef, Food & Beverage teams, and vendors to maintain organized inventory systems and efficient product flow throughout the property.

Requirements

Must have a valid driver’s license
Highly motivated and organized individual
Must be able to lift up to 50 lbs
Excellent written and verbal skills
Must be flexible and able to work independently as well as in a team setting

Responsibilities

Receive and inspect all incoming deliveries for accuracy, quality, quantity, and condition against purchase orders and invoices.
Verify pricing, product specifications, expiration dates, and delivery documentation before accepting shipments.
Unload, unpack, label, and organize products in designated storage areas including dry storage, refrigerated, and frozen areas.
Maintain clean, organized, and secure receiving docks, storerooms, walk-ins, and inventory areas.
Rotate stock using FIFO (First In, First Out) inventory procedures to minimize waste and spoilage.
Assist with inventory counts, stock audits, and maintaining accurate inventory records.
Monitor inventory levels and communicate low-stock items or re-order needs to Purchasing Manager.
Distribute products and supplies to hotel departments in a timely and organized manner.
Process vendor returns, damaged goods, credits, and return shipments according to company procedures.
Ensure all deliveries are properly documented and entered into inventory or purchasing systems.
Assist with maintaining proper billing, invoice reconciliation, and receiving logs.
Follow all food safety, sanitation, OSHA, and hotel safety standards.
Operate pallet jacks, carts, dollies, and other receiving equipment safely and efficiently.
Assist with loading and unloading company vehicles or vendor deliveries when needed.
Maintain professional communication with vendors, delivery drivers, and hotel staff.
Support additional warehouse, purchasing, or storeroom duties as assigned by management.