Hotel Facilities, Project Manager

Lindblad Expeditions • Seattle, WA

16d • $100,000 - $120,000 • Hybrid

About The Position

The Hotel Facilities Project Manager supports the planning, coordination, and execution of hotel-related capital, maintenance, refurbishment, and shipyard projects across the Lindblad Expeditions fleet. Working closely with the Sr. Superintendent of Hotel, this position provides dedicated project management oversight to ensure hotel projects are delivered safely, on schedule, within approved budgets, and in accordance with Lindblad’s operational, brand, and guest experience standards. The role serves as a key link between shipboard teams, Technical, Supply Chain, Finance, contractors, vendors, and shipyards, with particular responsibility for project schedules, procurement tracking, contractor coordination, budget management, onsite shipyard execution, and project closeout.

Requirements

• BA/BS degree in Project Management, Construction Management, Engineering, Hospitality, Business, or related field preferred.
• 5–8 years of experience in project management, marine refurbishment, hospitality facilities, construction, shipyard operations, or a related field.
• Demonstrated experience managing multiple projects, budgets, contractors, schedules, and procurement activities.
• Cruise, maritime, hotel renovation, or shipyard experience strongly preferred.
• Project management certification such as PMP preferred but not required.
• Strong project management, organization, and execution skills.
• Strong financial discipline and ability to manage project budgets and cost tracking.
• Ability to manage multiple simultaneous projects and competing deadlines.
• Strong attention to detail, particularly around scopes, procurement, invoices, and change orders.
• Ability to identify project risks early and drive issues toward resolution.
• Strong contractor and vendor management skills.
• Comfortable working onsite in shipyards and operational vessel environments.
• Ability to travel extensively during drydock and major project periods.
• Proficiency in Microsoft Office, project management tools, and budget/procurement tracking systems.
• Using the English language, this person must have the ability to read, write, and comprehend policies, legal guidelines, correspondence, and memos. Must also possess the ability to effectively communicate--both in writing and orally--with a professional demeanor.

Nice To Haves

• Project management certification such as PMP preferred but not required.

Responsibilities

• Develop and manage hotel project plans, schedules, milestones, budgets, risks, and deliverables from planning through execution and closeout.
• Support the Sr. Superintendent in planning and follow up hotel scopes for drydocks, refits, refurbishments, and other vessel projects, ensuring scopes, materials, contractors, and timelines are aligned before vessel arrival.
• Provide onsite project management during shipyards and major projects, coordinating contractors, vendors, shipboard teams, and internal stakeholders to ensure work is completed according to scope, schedule, quality, and budget.
• Maintain detailed project budget tracking, commitments, forecasts, change orders, and actual expenditures, escalating potential overruns or variances early.
• Coordinate invoice review, coding, and reconciliation during shipyard periods to ensure costs are accurately captured against the appropriate vessel, project, and capital or operating budget.
• Partner with Supply Chain to track purchasing, manufacturing, shipping, delivery, and installation of hotel FF&E, equipment, materials, and project supplies.
• Coordinate contractors and vendors, including scheduling, access, onboard requirements, deliverables, and completion of assigned scopes.
• Maintain project scope documentation and track changes throughout execution, ensuring cost and schedule impacts are understood and appropriately approved.
• Maintain clear project dashboards and provide regular updates on schedule, budget, procurement, risks, open items, and completion status to the Sr. Superintendent and Hotel Operations leadership.
• Conduct project walkthroughs, maintain punch lists, track deficiencies through completion, and ensure documentation, warranties, invoices, and final project costs are properly closed out.
• Work closely with Hotel Operations, Technical, Marine, Supply Chain, Finance, shipboard leadership, designers, shipyards, and external vendors to support successful project delivery.
• Capture lessons learned following shipyards and major projects and help improve project management tools, planning processes, cost controls, and execution standards across the fleet.

Benefits

• Travel benefits for employees and their family
• Voyage of Discovery trips for employees to travel as guests
• Health insurance including Medical, Dental, Vision
• 401(k) plan with employer match
• Long-Term Disability, Life & AD&D Insurance
• Flexible Spending Account (FSA) to be used for out-of-pocket medical and dependent care
• Pre-Tax Commuter Benefit
• 7-8 Paid Holidays
• 1 Floating Holiday Options
• Up to 15 days of vacation (pro-rated per anniversary year)
• Parental Leave
• Sick/personal days per city & state ordinance
• Pet Insurance discount

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree