Hotel Accountant

AccorHotel•Honolulu, HI

About The Position

The Hotel Accountant supports the Hotel Controller in managing the Finance department and maintaining accurate, timely records in accordance with company policy and statutory regulations. The role is responsible for financial accounting and reporting for the Ala Moana Hotel Rental Program, including owner statements, owner account reconciliations, tax returns, and accounts payable and receivable. It also supports the Hotel’s monthly and annual accounting, reporting, budgeting, forecasting, cash management, and internal controls. The Hotel Accountant works with the Hotel Financial Controller and other departments to ensure sound financial procedures, compliance with accounting standards and legislation, and timely responses to inquiries. The role also contributes to systems and process development, training and development of Finance team members, and special projects. It requires accurate and independent work, professionalism, confidentiality, effective communication, and support for workplace health and safety.

Requirements

Accounting qualification from a recognized institution.
At least three years of experience in a finance or accounting department.
Ability to work accurately and independently.
Proficiency with Microsoft Excel; computer literacy in Microsoft Word, Excel, and Outlook email.
Ability to communicate in writing and provide reports when requested.
Ability to work effectively with internal and external customers and employees, using patience, tact, empathy, and diplomacy as needed.
Excellent leadership, organizational, communication, and interpersonal skills.
Professionalism, sound judgment, and good decision-making skills.
Ability to maintain confidentiality unless otherwise advised.

Responsibilities

Prepare financial accounting and reporting for the Ala Moana Hotel Rental Program.
Prepare and assist with reviewing owner statements, including monthly owner financial reports.
Prepare monthly and annual GET, TAT, and OTAT tax returns for the Rental Program Management Company and Hotel Operating Company.
Prepare account reconciliations and analyze owners’ accounts monthly and annually.
Implement procedures to support accurate and timely reporting.
Perform accounts payable and accounts receivable functions for owner-related and AOAO-related matters; ensure timely invoice payments and prompt receivables billing.
Plan and prepare annual IRS reporting and monthly and annual withholding depository requirements for foreign owners.
Assist with annual operating budgets and quarterly hotel forecasts.
Assist the Finance team with special projects and participate in committees and other projects.
Assist the Hotel Financial Controller with monthly balance sheet reconciliations.
Perform daily balance sheet and bank reconciliations, including operating and trust accounts, and ensure accounts are balanced promptly.
Manage cash, including bank deposits, approved refunds, and petty cash and float reconciliations; conduct monthly spot checks of cash funds and promptly reconcile discrepancies.
Track purchase orders against invoices and code invoices prepared by Department Heads.
Review travel agent commission invoices and calculations for accounts payable processing.
Maintain knowledge of computer systems and their operation and communication with other systems.
Assist with controls that protect information in property management and accounting systems and with contingency planning for computer failures.
Maintain an up-to-date filing system, including records required by statutory retention rules.
Assist with month-end processes, including general ledger reconciliation and analysis and month-end accounting and reporting under corporate guidelines.
Respond to queries in a timely manner and support departments in implementing procedures and understanding financial information and its impact on business decisions.
Maintain a disciplined financial and internal-control environment throughout the property.
Assist with corporate and statutory returns required by external auditors or government authorities, and maintain associated records.
Ensure compliance with company, state, federal, and international accounting standards and government legislation.
Complete accounting and administrative duties as required by the Hotel Financial Controller, Regional Financial Controller, Executive Director of Finance, Corporate Compliance, and Finance Shared Services team.
Assist the Hotel Controller with planning and future development of the Finance department, and help document and develop systems and processes.
Advise the Hotel Financial Controller of current and emerging operational or financial issues.
Assist with training and development of Finance team members and encourage attendance at internal and external training.
Follow payroll controls and wage and salary disbursement procedures, including applicable collective bargaining agreement provisions and tax legislation.
Keep the Finance department neat, organized, and presentable.
Assist Owner Relations with owner inquiries about statements, state tax returns, and IRS inquiries.
Review the daily cash audit for completeness and update the system with adjustments.
Assist with bank synchronization by resolving uncleared items.
Check accommodations in Extra to verify that revenue is allocated to the correct rooms.
Update foreign currency exchange rates daily.
Maintain confidentiality, professionalism, and sound judgment; meet departmental occupational health and safety requirements, report hazards, represent the company positively, and complete other reasonable assigned tasks.