Hospitality/Workplace Experience Assistant

Gunderson Dettmer•San Francisco, CA

1d•$60,000 - $65,000•Onsite

About The Position

Gunderson Dettmer has an opening for a Hospitality/Workplace Experience Assistant in our San Francisco office. The Hospitality/Workplace Experience Assistant supports the day-to-day office operations of the San Francisco office, helping to maintain a professional, welcoming, and efficient workplace for attorneys, business professionals, clients and visitors. This role combines workplace hospitality, office and administrative support and event assistance, including before and after-hours event support.

Requirements

Minimum of one year of experience in a hospitality, workplace experience, events, or administrative role.
Bachelor’s degree.
Strong customer service mindset and professional presence.
Excellent organization skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple tasks, adapt to changing priorities, and work well in a team-oriented law firm environment.
Proficiency with Microsoft Outlook, Word, and Excel; familiarity with calendar scheduling and conference room booking tools is helpful.
Ability to maintain confidentiality and use sound judgment in a professional services setting.
Ability to work overtime.

Responsibilities

Conduct regular walkthroughs of conference rooms, kitchens, guest offices and common areas to ensure spaces are organized, presentable, and ready for use.
Support conference room readiness, including room setup and reset, catering placement, supply checks, general office organization, and coordination with internal teams as needed.
Assist with placing catering and office supply orders.
Maintain kitchens, pantries and conference rooms by stocking supplies, monitoring inventory, and keeping tidy throughout the day.
Assist with workspace readiness for new hires, guest offices, and internal moves, including desk setup, welcome materials, and basic room preparation.
Provide backup support for Office Services and Facilities teams as needed.
Provide day-to-day administrative support to the Office Coordinator, including scheduling meetings, maintaining office records, updating logs, and helping track recurring office needs.
Assist with expense reimbursements via Emburse (ChromeRiver).
Support vendor coordination by scheduling services, confirming arrival times, and helping maintain accurate administrative records related to office operations.
Support the planning and execution of internal and client-facing events, including meetings, trainings, receptions, celebrations, and similar office programs.
Coordinate event logistics such as room reservations, catering, setup and breakdown, supplies, signage, and attendee readiness.
Serve as on-site support during events and meetings to help ensure a smooth guest and employee experience.
Assist with after-hours events as needed, including early morning, evening, or limited weekend support with advance notice.