Hospital Residency Coordinator - Administration Support - Full Time

Kern Medical • Bakersfield, CA

2d • Onsite

About The Position

This classification works with the medical education and physician faculty and is specialized and focused on coordinating joint efforts among the training programs in Internal Medicine, Psychiatry, General Surgery, Obstetrics/Gynecology, Fellowship programs, and Emergency Medicine at Kern Medical.

Requirements

• Bachelor’s degree from an accredited college or university AND one (1) year of experience providing clerical, technical, or administrative support to a supervisor, manager, or administrative staff in a healthcare environment.
• Equivalent relevant experience may be substituted for education requirements.
• Knowledge of ACGME, California Medical Board, and other state and legal requirements and recommendations referencing the residency and credentialing process.
• Knowledge of business English including spelling, punctuation, grammar, capitalization, and vocabulary.
• Knowledge of current office methods and procedures, including business correspondence, filing systems, standard machines, and office equipment.
• Knowledge of business arithmetic including percentages and decimals.
• Knowledge of record keeping principles and practices.
• Knowledge of basic statistics.
• Familiarity with computers, various software applications and spreadsheet designs.
• Ability to maintain professionalism and handle confidential information and sensitive situations.
• Ability to organize large workload, set priorities, and meet critical deadlines.
• Ability to use initiative and independent judgment within established guidelines.
• Ability to understand and follow oral and written instructions.
• Ability to make presentations.
• Ability to develop and maintain communication and a professional working relationship with various agencies and institutions, medical staff and a variety of hospital personnel.
• Ability to meet and deal tactfully with the public and others.
• Ability to learn and use a variety of software, including word processing and database programs.

Responsibilities

• Coordinates the Hospital’s residency and fellowship program and the annual National Residency Match Program (NRMP); assists with resident selection, contracting, tracking of licensing, monitoring of the due process, and preparation of graduate certificates. Coordinate interview and match packets during selection cycles.
• Assists with accreditation and coordinating Continuing Medical Education for physicians; provides support for accreditation reviews, teaching workshops, and performance improvement processes.
• Track and ensure completion of all required documentation for new and ongoing residents.
• Coordinates and conducts orientation for new residents.
• Coordinates arrangements for delivery of resident core curriculum and other multi-division sessions.
• Assists with preparation and administration of clinical skills assessment exams and evaluations for medical residents and students program matriculation.
• Facilitate and schedule Mentor/Mentee program meetings.
• Collects and distributes resident rotation schedules on annual and monthly bases.
• Provides oversight for preparation of packets for UC professorial appointments for residency program faculty in collaboration with the Medical Education Special Projects Manager or his/her designee.
• Provides staff support to the VP, Ambulatory Services, and Director of Medical Education; provides clerical support for the Education Committee and Program Directors meetings.
• Collaborate with outside program rotations offsite and off-specialty rotations.
• Completes special projects as assigned; prepares a variety of statistical reports and correspondence.
• Performs other job-related duties as required.

Benefits

• New Hire Premium: +6% of the base rate of pay, matched up to 6% if contributed to Deferred Compensation Plan.
• A Comprehensive Benefits Package: includes Holidays, Paid Time Off, Retirement, Medical, Dental, Vision, and Life Insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level