Hospital Administrative Clerk On Site in Misawa, Japan

Arcetyp LLC•Shoreline, WA

2d•Onsite

About The Position

Arcetyp LLC is seeking a Hospital Administrative Clerk for an onsite position in Misawa, Japan. This role involves providing administrative support within a healthcare setting, ensuring compliance with various regulations and standards, and assisting with patient care coordination and documentation. The company is a growing small business offering consulting services to US Federal Government, US Military, and Commercial clients.

Requirements

Must be able to speak/understand English fluently.
If their first language is not English, one of the following tests scores/or higher is required and certificate must be submitted to the MTF for their review: TOEIC 550, TOEFL (PBT) 460, HT941022D0002, TOEFL (CBT) 140, TOEFL (iBT) 50, CASEC 560 (), EIKEN 2nd.
If the CASEC score is provided, the contractor personnel is required to complete one of other tests within 6 months.
Knowledgeable in general medical ethics, health records administration, telephone etiquette, office management methods, excellent communications and customer service skills, strong organizational background and computer operations to include Windows Operating Systems, spreadsheet, database, and word processing applications.
High School diploma or General Educational Development (GED) equivalency.
At a minimum, the HCW must submit two references from peers who have had experience with the applicant's practice within the past two years that attest to the HCW's competence to perform the requested privileges.
HCWs shall be in good standing and under no sanction or suspension by the Federal Government.
U.S Citizenship.

Nice To Haves

Basic medical terminology desired.
A thorough understanding of the military lifestyle and experience working with military family members.
Working knowledge of relevant military, state, federal, and local laws and resources.
Highly developed written, oral, and presentation communication skills.

Responsibilities

Comply with the standards of The Joint Commission, applicable provisions of law, and the rules and regulations of any and all governmental authorities pertaining to licensure and regulation of health care personnel and medical treatment facilities, the regulations and standards of medical practice and the MTF’s medical staff bylaws.
Adhere to and comply with the Department of the Navy, and local instructions and notices in effect during the term of the contract.
Participate in peer review and performance improvement activities.
Perform efficiently in emergency patient situations following established protocols, remaining calm, informing appropriate persons, and documenting events.
Anticipate potential problems/emergencies and make appropriate interventions.
Notify director or other designated person regarding problems that the HCW is unable to manage.
Apply an awareness of legal issues in all aspects of patient care and strive to manage situations in a reduced risk manner.
Participate in the implementation of the Family Advocacy Program as directed by the government.
Exercise awareness and sensitivity to patient/significant others' rights, as identified within the MTF.
Attend and/or comply with all annual training classes required by the Command, to include but not limited to online annual training provided by the MTF, disaster training, infection control, Sexual Harassment, Bloodborne Pathogens, Fire and Safety, Chemical, Biological, Radiological, Nuclear and Explosives (CBRNE), and all other required training.
Actively participate in the command’s Performance Improvement Program. Participate in meetings to review and evaluate the care provided to patients, identify opportunities to improve the care delivered, and recommend corrective action when problems exist.
Assist in the provision of in-service training to clinic staff members as directed by the Government.
Perform timely, accurate, and concise documentation of patient care.
Operate and manipulate automated systems such as CHCS, AHLTA, ADS, Essentris, and Clinical Information System (CIS), participate in clinical staff Performance Improvement (PI) and Risk Management (RM) functions, as prescribed by the Commander.
Maintain DoD email account as directed by the Government.
Maintain documentation of all treatment provided in accordance with clinic directives and prepare such records and reports as may be required.
Comply with the HIPAA (Health Insurance Portability and Accountability Act) privacy and security policies of the treatment facility.
Obtain/maintain a National Provider Identifier (NPI) in accordance with DOD and MTF policy/instruction, as applicable.
Schedule and reschedule appointments within the Access to Care (ATC) categories per Air Force Instruction (AFI) 44-176, Access To Care Continuum and Defense Health Agency - Interim Procedures Memorandum (DHA-IPM) 18-001.
Verify patients are registered in MHS Genesis and Defense Eligibility and Enrollment Registration (DEERS).
Assist with patient check in/out duties, perform end-of-day MHS Genesis processing, complete clinic Ambulatory Data Management (ADM) functions, and coordinate patient related correspondence.
Update demographic information.
Order, track, pick up, and deliver forms to customers.
Perform necessary paperwork such as general correspondence and committee minutes, and schedule and de-conflict appointments.
Schedule annual dental and physical exams for MDG active-duty personnel.