HLI Research Operations Manager
About The Position
The HLI Research Operations Manger collaborates with the HLI Director, HLI Associate Director, and the HLI Executive Team to support the management, coordination and planning of all research activities and operations within HLI. The primary focus of this position is to ensure operational excellence in a multi-disciplinary research environment that includes wet and dry lab research for over 40 Principal Investigators. This is achieved through making professional decisions regarding all research activities within HLI. Key responsibilities include project coordination, communication, and operational oversight for the nine core facilities within HLI. This position supports the core facilities success through effective engagement with each core research manager and is responsible for the quality of work within each core facility. This position also manages research financial tasks and funding applications under the direction of the HLI Director.
Requirements
- Undergraduate degree in a relevant discipline.
- Minimum of three years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Nice To Haves
- Experience and knowledge of operational management processes and protocols, including using Workday.
- Knowledge of University structure and operations including granting agency policies
- Proven administrative experience in a large, multi-functioning organization
- Experience developing, implementing and evaluating research policies and procedures
- Experience and knowledge of MS Office and willingness to learn additional software as needed.
- Strong interpersonal skills, along with the ability to work in a team environment and independently.
- Ability to work independently, but also to receive and seek guidance effectively.
- Ability to contribute to a respectful, cooperative and supportive work environment.
- Strong written and oral communication skills including professional and academic writing skills and community-facing communications development and knowledge translation.
- Resourceful, highly organized and self-directed.
- Highly effective in analytical and problem-solving skills.
Responsibilities
- Supports the HLI Director and Associate Director in all aspects of planning, reporting and communication with regards to the improvement of research services and operations for HLI including all stakeholders: UBC, Providence Research, Providence Health Care, funding agencies, potential collaborators, industry, and policy makers.
- Provides expertise on clinical research operations and good clinical practice, including for Research Ethics Board (REB) submissions, amendments, and other activities.
- Leads the HLI Operations Team with development and maintenance of work plans and schedules across assigned portfolio initiatives.
- Facilitates collaborative research agreements with partners within UBC and Providence Research.
- Oversees research operations including oversight of the Communications Committee, Training and Environment Committee and the Safety Committee.
- Accountable for financial performance of core facilities by monitoring expenses, ensuring compliance with institutional guidelines and preparing financial reports of the core facilities for the Finance Team. Supports initiatives to improve customer services, revenue generation and cost recovery for HLI Services
- Primary workday delegate for the HLI Director and responsible for approval process of Workday transactions of core facility staff members
- Manages current space planning requirements for space renovations and office moves within HLI in coordination with HLI Faculty/Staff, Providence Research, Lower Mainland Facility Management, SPH Physical Plant, and SPH building security.
- Represents HLI on the PHC Space Planning Committee to ensure HLI operational needs are accounted for in larger planning projects involving external organizations such as the New St. Paul's Hospital and CSRC Building.
- Determines laboratory equipment needs and specifications for the core facilities. Budgets and procurement for grant applications for ordering equipment.
- Contributes to a respectful, inclusive environment
- Performs other related duties as required
Benefits
- Employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
