Hiring Coordinator

ATS Companies•Renton, WA

82d•Onsite

About The Position

The Hiring Coordinator provides essential administrative and coordination support to the Talent Acquisition Specialist and the Training & Development team. This role manages candidate communications, coordinates interview logistics, assembles new hire materials, and supports a variety of operational tasks that keep the recruiting and training functions running smoothly.

Requirements

Strong verbal and written communication skills, including comfort with phone and email outreach to candidates
Highly organized with strong attention to detail and the ability to manage multiple tasks simultaneously
Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams)
Customer-service mindset with a professional, friendly demeanor in all candidate and employee interactions
Ability to work independently, prioritize tasks, and meet deadlines with minimal supervision
Discreet and professional in handling sensitive candidate and employee information
Comfortable learning new systems
High school diploma or equivalent required
1+ years of experience in administration, recruiting, HR, or customer service

Nice To Haves

Experience with applicant tracking or LMS platforms a plus
Associate’s degree or higher preferred
Experience with applicant tracking systems or scheduling tools preferred
Familiarity with recruiting or onboarding workflows a plus

Responsibilities

Coordinate interview scheduling with candidates and hiring managers, including confirming locations, video links, and logistics
Conduct candidate follow-up calls and emails to confirm interest, communicate offer status, and confirm upcoming interviews
Assemble and distribute new hire backpacks and tech tool kits, including welcome materials, gear, and onboarding items
Order and maintain inventory of business cards, career fair supplies, new hire gear, and other branded materials
Coordinate employee photo sessions and support job fair logistics
Maintain accurate candidate records in company applicant tracking system
Confirm training enrollments and registration details to participants
Coordinate meal orders and catering for training sessions and internal events
Order and restock training materials including binders, printed content, and supply kits
Maintain training spaces to ensure rooms are clean and stocked
Provide general project and administrative support including scheduling, supply orders, data entry, and follow-up on open items