Hiring and Onboarding Specialist

McCoy’s Building Supply•San Marcos, TX

1d•Onsite

About The Position

The Hiring and Onboarding Specialist will lead the hiring and onboarding process for all employees. This role manages and oversees the hiring workflow within the HRIS system to ensure candidates are onboarded timely and accurately. The specialist conducts or acquires background checks, motor vehicle records, and employee eligibility verifications, and investigates and resolves possible background check inconsistencies. Hiring decisions are made based on a background adjudication matrix and company drug screen policies. The role includes conducting new hire orientation for Headquarters employees, handling routine employment-related inquiries, and performing administrative and recordkeeping tasks related to employee changes. Additionally, the specialist oversees the drug screen program, provides guidance to management on reasonable suspicion situations, answers common questions from applicants and employees, and represents the company at job fairs and events. The role also involves completing expense reports and attending required meetings and training sessions.

Requirements

Excellent time management skills, with proven ability to meet deadlines.
Ability to function well in a high-paced and, at times, stressful environment.
Ability to act with integrity, professionalism, and confidentiality.
Thorough knowledge of employment-related laws and regulations.
Proficient with Microsoft Office Suite or related software.
Proficiency with, or able to quickly learn, HRIS system.
Must have a current driver’s license and auto liability insurance.
May occasionally travel with overnight stays.

Nice To Haves

Bachelor’s degree in human resources, business administration, or equivalent preferred.
Prior human resources experience is preferred.

Responsibilities

Manages and oversees the hiring workflow within the HRIS system to ensure candidates are onboarded timely and accurately.
Conducts or acquires background checks, motor vehicle records, and employee eligibility verifications, as required.
Investigates and resolves possible background check inconsistencies as needed to ensure compliance with company policy and state law.
Makes hiring decisions based on background adjudication matrix and company drug screen policies.
Conducts new hire orientation for Headquarters employees.
Handles routine employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate personnel.
Performs administrative and recordkeeping tasks related to employee changes, which may include job and pay changes, updating employee contact information, I-9 verifications, organizational structure changes, adding or removing driving and equipment designations, resignations, terminations, and employment verifications.
Oversees the drug screen program which includes maintaining vendor relationships, ordering supplies, performing collections, coaching management on the collection process, and reviewing results.
Provides guidance to management on reasonable suspicion situations for hourly employees.
Answers common and frequently asked questions from applicants and employees relative to standard policies, drug screen programs, and hiring processes.
Represents the company at job fairs, business events, and industry events as needed.
Completes expense reports in accordance with company purchase card and travel guidelines.
Attends team meetings and company training sessions as required.
Performs other related duties as assigned.