HIM Specialist

CommonSpirit Health•Prescott, AZ

1d•Onsite

About The Position

As our HIM Specialist, you will manage patient health information and medical records, ensuring accuracy, compliance, and integrity for patient care. Every day you will retrieve, file, and organize patient records (physical/electronic), ensuring completeness and confidentiality. You will be expected to process information requests, verify identities, assist providers with access, and conduct quality checks on scanned documents. Responsibilities include updating demographics, handling correspondence, and responding to inquiries per privacy regulations. To be successful, you must demonstrate meticulous attention to detail, strong organizational skills, and proficiency in HIM systems/office software. Excellent communication and customer service, coupled with a deep understanding of HIPAA and HIM principles, are essential. Performs birth registration functions, collects and processes data necessary to meet the state requirements for registering newborns, stillbirths, and paternity assignment, as defined by procedures. Responsible for answering the phones and assisting customers in support of the HIM customer service efforts. Utilizes proper telephone etiquette to project a positive image by being clearly spoken, grammatically correct, cordial in tone, and conveying a helpful and polite attitude. Reviews each encounter for completeness and for incomplete or missing documentation and signatures. Identifies the responsible practitioner/physician and links the deficiencies to the appropriate physician/practitioner. Responds to formal requests for medical records from third parties, maintaining compliant actions and logging appropriately. Reviews pended dictations for actions, completion, and use in the EMR. Reviews and responds to medical record document messages from providers and staff for corrections.

Requirements

High School Graduate or GED
One (1) year of experience working with medical records
One (1) year of medical office experience

Nice To Haves

One (1) year of experience working with medical records in an acute care Health Information Management (HIM) environment
Electronic Medical Record (EMR) experience
Completion of a HIM equivalent study course
Cerner Experience

Responsibilities

Retrieve, file, and organize patient records (physical/electronic), ensuring completeness and confidentiality.
Process information requests, verify identities, and assist providers with access.
Conduct quality checks on scanned documents.
Update demographics and handle correspondence.
Respond to inquiries per privacy regulations.
Perform birth registration functions, collect and process data necessary to meet state requirements for registering newborns, stillbirths, and paternity assignment.
Answer phones and assist customers in support of HIM customer service efforts.
Review each encounter for completeness and for incomplete or missing documentation and signatures.
Identify the responsible practitioner/physician and link deficiencies to the appropriate physician/practitioner.
Respond to formal requests for medical records from third parties, maintaining compliant actions and logging appropriately.
Review pended dictations for actions, completion, and use in the EMR.
Review and respond to medical record document messages from providers and staff for corrections.