HIM Specialist

Chapters Health • Fairview Park, VA

18h • Onsite

About The Position

The Health Information Management (HIM) Specialist is responsible for the preparation and maintenance of each patient's medical record including the tracking, assembling, and scanning of all required documents within established timeframes. This role is part of the Chapters Health Team, which is committed to providing outstanding patient care and a high level of customer service. The HIM Specialist will assist with the assembling and tracking of admissions paperwork to establish a medical record for each patient, audit admission documents for timely and completeness, and track and process physician signatures on all orders. They will also track and process medical records for discharged and deceased patients, alphabetize, collate, and scan all submitted paperwork into the medical records, and supervise the work of volunteers in the HIM office. Additionally, the HIM Specialist will assist with medical record audits for accuracy and timeliness for Billing, and assist Clinical Staff with medical record reviews and requests.

Requirements

• At least 2 years of general office experience in a healthcare facility.
• At least a high school diploma.
• Superlative oral and written communication skills, in English.
• Ability to organize and manage projects within defined timeframe and budget.
• Ability to work both independently and as part of a team.
• Excellent interpersonal and collaborative skills.
• Organizational skills with ability to delegate and follow up.
• Ability to manage multiple tasks and stressful situations with a positive attitude.
• Strong work ethic and attention to detail.
• Basic knowledge of medical terminology.
• Ability to see, hear, grasp, lift, speak, sit and walk or otherwise perform essential functions with or without reasonable accommodations.
• Demonstrate the mental and emotional ability to work with death/dying.
• Demonstrate the maturity, customer service skills, and flexibility to work with individuals under stress.
• Ability to work in a fast paced and quickly changing environment.
• Ability to work under pressure and deadlines.
• Effectively recognize and appreciate the diversity in the workplace.
• Professionally manage confidential information.
• Basic computer skills.
• Work with electronic medical record systems.
• Work with Microsoft Office programs, specifically Excel.
• Ability to apply common sense understanding to carry out instructions furnished in written or oral form and deal with problems involving several concrete variables in standardized situations.
• Regularly required to sit and talk or hear.
• Occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; taste or smell and push, pull, lift/carry 35 lbs.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

• Medical Record experience is preferred.
• College courses or a degree is preferred.

Responsibilities

• Assists with the assembling and tracking of admissions paperwork to establish a medical record for each patient.
• Audits admission documents for timely and completeness to include, completion of Consents; Elections of Benefits; Certifications of Illness by the Attending physicians and Hospice Medical Directors; Letters of Medical Necessity; as properly signed and dated; and other documentation as required.
• Completes the tracking and timely processing of physician signatures on all Admit Orders, Physician Plans of Care and other orders; enters signature dates into the electronic medical record system on a timely basis, and monitors integrity of orders with signed copies scanned to the electronic medical record system.
• Completes the tracking and timely processing of medical records for discharged and deceased patients by concurrently auditing and notifying staff of any deficiencies. The medical records are to be audited and finalized within three weeks of discharge or death, as it is a requirement of Capital Caring Health that medical records are complete within 30 days.
• Completes the timely alphabetizing, collating, and scanning of all submitted paperwork into the medical records.
• Supervises the work of volunteers in the HIM office.
• Assists the HIM Supervisor to prepare paperwork for Team Meetings and for the Hospice Medical Directors as needed.
• Participates in keeping the medical records in an orderly and secure manner according to accepted standards of practice, (HIPAA Security and Privacy Rules).
• Completes all requests for information following policies and procedures, per HIPAA regulations.
• Participates in quality improvement, assurance, and compliance activities for audits, surveys, and projects, as needed.
• Assists with medical record audits to assure accuracy and timeliness for Billing.
• Assists Clinical Staff with medical record reviews and requests.
• Sends requests for copies of medical records for patients who were in Respite, Nursing Home, Contract beds.
• Sends copies of all financial paperwork as required by Patient Accounts as requested.
• Supervise all applicable volunteers.

Benefits

• Consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.
• Submitted through the Florida Care Provider Background Screening Clearinghouse to verify eligibility after a conditional offer of employment is made as well as ongoing eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED