HIM Representative

Sutter Health•Los Altos, CA

About The Position

The HIM Representative receives and processes requests for medical record copies within the timeframes required by state and federal law. The role prepares, scans, indexes, and performs quality assurance on patient documents entered into the electronic health record. It also analyzes records for incomplete or missing deficiencies in accordance with medical staff bylaws, locates and tracks legacy records, and coordinates medical record merges across systems and physical charts to ensure completeness and accuracy while following policies and procedures.

Requirements

High school diploma or GED.
Two years of recent relevant experience.
Knowledge of The Joint Commission (TJC) standards, California Medical Information Act (CMIA), Centers for Medicare and Medicaid Conditions of Participation (COP), Title 22, AAAHC (ASC), IMQ, and other applicable state and federal laws.
Maintain knowledge of changes in laws relating to release of information through regular attendance at regional, state, and national seminars.
Basic knowledge of anatomy and physiology.
Familiarity with HIM within the Revenue Cycle.
General knowledge of areas related to Document Imaging/Forms Management and how they interrelate.
Ability to communicate ideas verbally and in writing to influence others through one-on-one contact and group discussions.

Responsibilities

Receive and process requests for medical record copies within applicable state and federal timeframes.
Prepare, scan, index, and perform quality assurance on patient documents entered into the electronic health record.
Analyze records for incomplete or missing deficiencies in accordance with medical staff bylaws.
Locate and track legacy records.
Coordinate merges of medical records across systems and physical charts, ensuring completeness and accuracy and following policies and procedures.