High School Secretary

Rochester Academy Charter School•Rochester, NY

15h•Onsite

About The Position

Rochester Academy Charter School is currently seeking an High School Secretary. This is a full time, 12 month position. The ideal candidate will possess exceptional communication and organizational skills. Rochester Academy Charter School (RACS) is a public charter school, primarily serving students from the city of Rochester. Over 90% of our students identify as an individual of color. We are a college preparatory school and use data to determine how best to foster student growth. RACS seeks to prepare all graduates for active citizenship. RACS offers full benefits to employees including a retirement program, health, dental, and vision benefits. Enhanced benefits include life insurance and short-term disability coverage at no cost to the employee. At RACS we offer families a chance to decide the best course for their child’s educational journey. Join the cutting edge of school reform in Rochester! Applications are reviewed regularly and interviews are scheduled on a rolling basis. Fully completed packets will be reviewed first.

Requirements

Experience working in a professional office setting
Strong computer skills, with proficiency in Google Suite (Docs, sheets, forms, slides)
Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
Self-starter; able to work independently.
Strong telephone and interpersonal communication skills.

Nice To Haves

Experience is preferred but not required.

Responsibilities

Answer phone calls and emails, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
File and sort paperwork.
Maintain student attendance and other records.
Input data for recordkeeping in multiple software systems.
Prepare school reports, letters, and other documents.
Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
Type and/or draft letters of correspondence.
Maintain and order supplies; organize storage areas.
Process invoices, track expenses, and produce expense reports.
Schedule and organize meetings or events, including coordinate and set up needed supplies; take meeting minutes.
Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
Assist visitors and parents as they come to the building.
Assist with new registration of students.
Set up transportation requests for students and handle transportation related issues.
Handle incoming and outgoing mail from postal services and couriers.
Maintain confidentiality
Attend meetings and training as directed.
Present and communicate in a professional manner.
Work additional hours or overtime as directed.
Other duties as assigned by supervisor.