High School Registrar (26-27 SY)

KIPP Capital Region Public Schools•City of Albany, NY

14h•$68,400 - $75,600•Onsite

About The Position

KIPP Capital Region is seeking a High School Registrar for the 26-27 school year. This role is crucial for supporting the school's operations, with a primary focus on student enrollment, transcript preparation, and the meticulous maintenance of student files. KIPP Capital Region is part of a national network of high-performing public charter schools dedicated to fostering joyful, academically excellent environments that prepare students with the skills, ability, and confidence to pursue their paths to college, career, and beyond. Serving over 2,500 students across seven schools in Albany and Troy, NY, KIPP Capital Region believes in nurturing the unique gifts of every individual. The organization is deeply committed to anti-racism, equity, and racial justice, expecting all stakeholders to actively participate in creating a future without limits for their students.

Requirements

Bachelor’s degree from an accredited College or University.
Two to five years of professional experience in application support or a similar Data role.
Track record of successful action and proven track record for overseeing data collection, validation, and reporting.
Experience planning and implementing staff professional development, consulting, and coaching.
Proficiency in using Excel and/or Google Sheets formulas and pivot tables to manipulate, compile and analyze data.
Broad knowledge of visualizing data using Tableau, Tableau Prep, or other Business Intelligence (BI) tools.
Familiarity utilizing a broad range of student information systems (e.g., PowerSchool), academic assessment tools, and data housing (e.g., IReady, Illuminate) and survey platforms and remote learning systems (e.g., Google Classroom, curriculum platforms).
Understanding of managing and auditing data quality as a database administrator and writing and running SQL queries to manipulate data.
Ability to work a flexible schedule outside of regular business hours.
Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.

Nice To Haves

Preferred experience working directly with students, preferably required in the charter, private, or public school environment.
Prior experience working in schools and urban communities is preferred but not required.

Responsibilities

Work closely with the High School Leadership team to oversee student information systems, focusing on records, databases, scheduling, grade books, credits, graduation plans, report cards, and transcripts.
Coordinate with school teams and vendors to ensure accurate and timely production and distribution of report cards, data sheets, progress reports, and transcripts.
Maintain confidential student information and records in compliance with policies, procedures, legal compliance, and guidelines.
Lead student record responsibilities for legal matters such as subpoenas regarding student attendance, custody orders, external notifications, McKinney Vento Act, ELL rights, and other legal documents.
Collaborate with the school's Social Worker and outside agencies to handle student record requests promptly.
Ensure data systems for student information records are accurately updated, confidential, secure, and up-to-date by reviewing data verification reports.
Organize and administer student records, including grades, attendance, transfer, and immunization records.
Provide high-level customer service, professionalism, and confidentiality to students, families, and the School Leadership team.
Monitor graduation requirements, ensuring awareness of New York State mandates.
Oversee the enrollment process for new students, gathering required information, coordinating class schedules, and resolving conflicts.
Direct rostering and scheduling for KIPP CAP, aligning course scheduling with state graduation requirements.
Accurately maintain information related to student enrollment, promotion, retention, dropout, and graduation.
Update and purge students' permanent records according to KIPP Capital Region policy.
Prepare homeroom rosters, forward transfer grades, complete quarterly grade verifications, and process grade changes as directed.
Serve as a lead to assist end-users and collaborate with schools to execute registration, scheduling, records management, grade reporting, transcribing, and other key processes.
Report potential problems, unusual events, or work irregularities to appropriate personnel and respond to inquiries and feedback promptly.
Perform clerical tasks such as printing academic transcripts and assisting with routine office tasks for school staff.
Produce accurate data for stakeholders including funders, district leadership, school leadership, KIPP Foundation, and business managers.
Identify potential improvements to student information management by resolving errors and enhancing system reliability.
Undertake knowledge management activities, including controlling, storing, and maintaining pertinent information.
Build and maintain data reports and visualizations for student achievement and key performance metrics.
Provide additional data reporting and analysis for external accountability, compliance, surveys, teacher evaluation, or development tasks.
Analyze teacher performance and student achievement data to identify instructional gaps and make adjustments.
Train School Leaders, Teachers, Office Managers, and other staff on SIS functions, reporting tools, grade books, credits, graduation plans, report cards, and transcripts.
Build relationships with key constituent groups to understand their experience, gather feedback, and prioritize system enhancements.
Prioritize and manage support requests, communicating best practices and solutions across school sites.
Develop reference tools and resources for ongoing training and professional development.
Perform other duties as outlined by the Principal and Director of Operations.
Comply with all charter, federal, state, and local laws and regulations.
Adhere to organization policies and procedures, promoting and supporting the mission, vision, and values.