High School Office Manager, Promise Academy

Harlem Childrens Zone•New York, NY

21h•Onsite

About The Position

Promise Academy, as the K-12 charter school within HCZ’s cradle-to-career pathway, delivers exceptional education alongside holistic support—empowering young minds, inspiring potential, and creating lasting change. We are seeking an Office Manager who shares our goal: to get all our scholars to and through college. This role is crucial in supporting the daily operations of the high school office and ensuring a smooth and efficient environment.

Requirements

Bachelor’s degree
3 – 5 years relevant experience
Must be well organized, detail oriented
Must have excellent verbal and written skills
Proficiency in Google Office Suite
Ability to function well as part of a team and work independently
Ability to adapt to the needs of the department

Responsibilities

Sets up and cleans up after meetings in the conference room.
Supervises space planning and internal office moves and renovations.
Oversees that maintenance and repairs of office equipment is done in a proper and timely manner.
Interacts with the appropriate parties to address building services issues such as HVAC, electrical, plumbing, and security.
Answers the phones and directs all correspondence through the proper channels.
Manages part-time cleaning staff.
Update employee files as needed, maintains staff timesheets and communicates with the payroll department.
Updates the database and tracks the different systems for various purposes.
Creates new electronic and paper filing systems and maintains them.
Assists with the day-to-day financial recordkeeping as needed (i.e. petty cash payments, expense reports and reconciliations).
Prepares memorandums and other materials describing office procedures and standards.
Maintains proper document filing systems for all clients and office management tasks.
Coordinates the purchase order process and negotiates contracts for all office supplies, furniture, equipment and administrative/ maintenance services.
Monitors contracts for office equipment and support services.
Maintains an inventory of office supplies.
Organizes necessary staff development sessions and training in office technology.
Performing telephone outreach as needed.
Performing other duties assigned.