High School Office Manager

Northshore School District 417•Kenmore, WA

12h•Onsite

About The Position

This position manages the operation of a high school central office and serves as secretary to the principal. The position provides various support services for students, parents, staff, and the public; monitors the building budget, tracks expenditures, and provides regular updates on the building’s finances to the principal; promotes positive public relations for the school and the district.

Requirements

High school graduation or equivalent
Three or more years of office experience preferably involving decision-making skills
Experience working with adolescents and the public
School district work experience preferred
Experience working with budgets and accounts payable
Ability to operate computers and learn specific software programs which may include Business Plus, Frontline, Microsoft Office Suites, Google Workspace, and Performance Matters.

Nice To Haves

Knowledge of certificated and classified union contracts a plus.

Responsibilities

Manages the operation of the central school office and establishes central office procedures.
Greets parents, students, and visitors entering the office and provides assistance; answers the telephone and responds to inquiries; screens calls for the administrators; receives and distributes mail to administrators and staff members.
Provides secretarial support to the principal and other administrative staff.
Maintains appointment calendar; schedules meetings; formats and types correspondence, forms, memoranda, and reports from handwritten drafts; duplicates and distributes materials.
May type and distribute staff bulletins and newsletters; may attend building meetings and record and transcribe meeting minutes.
Maintains staff absence and time-worked records.
Prepares payroll forms; arranges for substitute teachers in coordination with the district's substitute office; greets substitutes and provides materials.
May track and maintain the building budget for all programs and maintain various budgets for the principal and departments.
Creates purchase orders, places orders for building needs, and may make additional purchasing decisions.
Provides lead direction to office secretarial staff and makes arrangements for coverage during absences and overload situations.
May train and supervise student assistants.
Maintains confidential records, evaluations, emergency cards, and files for staff; and, may maintain same for students such as student detentions and Child Protective Service reports.
Assists staff in coordinating printing and copying needs.
May train staff in the operation of various office machines; may troubleshoot problems with office equipment and call for service as necessary; may oversee the printing of various forms and the ordering of supplies and materials.
Makes non-instructional decisions in the absence of administrators including decisions regarding emergency situations.
May have regular authorization to sign designated forms for the principal.
Manages special projects and events and may assign student locker assignments and combinations.
Performs related duties consistent with the job description and employee assignment.