High School Main Office Secretary 0.5 FTE SY26/27

Wellesley Public Schools•Wellesley, MA

3d•Onsite

About The Position

The High School Main Office Secretary interacts with parents, students, staff, and vendors and provides front-office and clerical support. The position answers telephone calls, opens the locked front door, signs in and directs visitors, and uses the intercom to make school announcements. It also communicates with families about outstanding activity-fee balances, generates purchase orders, communicates with the business office, and supports the Principal’s secretary with office needs. The secretary covers for the High School Secretary during vacations and breaks and performs other clerical duties as needed or requested. The position requires professionalism, confidentiality, strong communication skills, the ability to handle multiple detailed tasks amid frequent interruptions, and the ability to work independently and as part of a team. Work is performed in an educational environment, primarily in a moderately noisy setting with frequent interruptions. The role is evaluated by the Wellesley High School Principal. Work year and salary and benefits are defined by the Wellesley Educators Association Unit D Collective Bargaining Agreement.

Requirements

High school diploma or equivalent.
Thorough knowledge of and familiarity with modern office equipment, technology, electronic equipment, software applications, and their operation.
Proficiency in Microsoft Office (Word, Access, Excel, and PowerPoint) and Google Suite, and willingness to learn new software programs as needed.
High level of professionalism and ability to maintain confidentiality.
Excellent verbal and written communication skills.
Ability to understand written procedures and complex, multistep written and oral instructions.
Ability to work independently and as part of a team.
Ability to take initiative, exercise sound judgment, and make decisions within the scope of the position’s authority.
Ability to relate positively to members of the public, parents, staff, and students.

Nice To Haves

Associate degree or higher preferred.
At least three years of office experience preferred, preferably in a public school.

Responsibilities

Greet visitors courteously, determine their needs, and direct them to the appropriate person or location.
Open the locked front door and sign in and direct visitors to the school.
Answer telephone calls and direct callers or visitors appropriately.
Communicate with families and follow up regarding outstanding activity-fee balances.
Use the intercom to make school announcements.
Generate purchase orders and communicate with the business office.
Support the Principal’s secretary with office needs.
Cover for the High School Secretary during vacations and breaks.
Perform clerical duties and assist where needed or requested.
Attend professional development as directed.
Support the overall school mission, vision, policies, and procedures.