High School Counselor Secretary (26-27 SY) - Irving HS

Irving ISD•Irving, TX

1d•Onsite

About The Position

Maintain an efficient counseling office and assist counselors as needed. This role requires proficiency in keyboarding, file maintenance, and organizational skills. The secretary will assist counselors, students, staff, and parents, manage student records, handle correspondence, and maintain confidentiality. The position also involves contributing to accident and injury prevention and adhering to safety rules.

Requirements

High School Diploma or GED
Proficiency in keyboarding and file maintenance
Effective organizational, communication, and interpersonal skills
Ability to use software to develop spreadsheets, databases, and do word processing
One (1) year of clerical/secretarial experience or other equivalent experience or background
Must maintain emotional control and exercise reasoning and problem solving skills while under stress
Work with frequent interruptions
Move files and access archives in remote locations
Must demonstrate ability to communicate effectively (verbal and written)
Should be able to interpret procedures and analyze data for decision-making
Occasional prolonged use of computer

Nice To Haves

Bilingual English/Spanish preferred

Responsibilities

Assist counselors, students, staff, and parents as needed
Collect necessary documentation and assist parents/guardians in the enrollment of new students
Transfer and request student cumulative records as students enter/withdraw within and outside the district
Maintain all permanent files and transcripts on students, both current and former
Receive incoming calls and take reliable messages
Assist counselors in preparation for standardized testing and distribution of test results
Prepare correspondence, forms, and reports as required
Maintain college information and occupational information files for students’ use
Maintain confidentiality of information and loyalty to the district
Remain informed of and comply with state, district and local policies/regulations concerning primary job functions
Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.