High School Administrative Assistant to the AD/Asst. Principal

Manteno Community Unit School District 5•Manteno, IL

2d•Onsite

About The Position

We are seeking a High School Administrative Assistant to the Athletic Director/Assistant Principal. This role provides clerical, organizational, and administrative support with responsibilities including athletic program coordination, student discipline tracking, and general office operations. The Administrative Assistant serves as a key point of contact for students, parents, staff, and the community, and plays an essential role in ensuring the efficient operation of the school. This is a 215-day position.

Requirements

High School diploma or equivalent required
Excellent computer skills; proficiency in Microsoft Office and Google Workspace
Ability to communicate effectively both orally and in writing
Ability to establish and maintain cooperative working relationships
Ability to follow written and verbal instructions
Strong organizational and time management skills
Ability to multitask in a fast-paced environment
Strong problem-solving skills with the ability to handle job-related issues

Nice To Haves

Experience in business, math, word processing, office procedures, and record-keeping preferred
Experience with Skyward Student Management and Activity Accounting is a plus
Strong interpersonal, written, and organizational skills
Experience in a school environment preferred, but not required

Responsibilities

Utilize student data systems daily to enter discipline referrals, record actions, and generate reports
Track data and coordinate monthly Student of the Month lunches
Organize all components of home athletic events, including scheduling workers, submitting payroll, creating rosters and programs, and balancing cash boxes
Manage athlete registration processes using the athletics platform (e.g., 8to18)
Coordinate athletic recognitions, including end-of-season awards and senior nights
Arrange hospitality rooms for tournaments and special events
Attend home football games and oversee gate operations and staff
Assist in organizing seasonal sports photography
Create and maintain a master schedule for gym usage, including school teams and outside organizations
Compose documents (e.g., notices, correspondence, bulletins, reports, newsletters, handbooks) for administrators
Maintain the principal’s calendar, including scheduling appointments, meetings, and activities
Assist in planning and scheduling school events (e.g., orientation, open house, field trips, sporting events, assemblies, conferences)
Maintain records, documents, and files to ensure accuracy and compliance
Prepare purchase orders for submission to the district office
Maintain inventory of supplies and materials
Greet and assist visitors, including students, parents, and staff
Answer telephone calls and provide information or assistance
Distribute incoming mail and process outgoing mail
Schedule appointments with students, parents, and staff
Evaluate situations and direct individuals to appropriate personnel as needed
Respond to inquiries and facilitate communication among students, parents, and staff
Serve as liaison with outside organizations (e.g., transportation, food service, vendors)
Maintain school activity fund accounts, including processing deposits
Maintain professionalism and confidentiality of student, family, and staff information
Work collaboratively with co-workers and school staff
Support students’ social, emotional, and behavioral well-being
Uphold school policies, procedures, and professional standards
Perform additional duties as assigned by Administration