Henry Schein Cares Associate- Hybrid- Melville, NY

Henry Schein•Melville, NY

4d•Hybrid

About The Position

Henry Schein Cares (HSC) is our global corporate citizenship program. For over nine decades as a company, we've adhered to the idea that "doing good" for the professions and communities we serve allows the Company to "do well." This role will be joining the Henry Schein Cares team who is responsible for the planning, leading, and executing sustainability, global philanthropy, and corporate foundation programs and activities across the company in partnership with Medical and Dental business teams globally. This position will collaborate closely with internal teams such as Corporate Communications, Team Schein Engagement, Compliance, Regulatory, and the wider Corporate Affairs team, as well as internal cross-functional teams and be an integral member of the CARES team. Responsibilities include office management functions in addition to special projects.

Requirements

Good technology skills required, including Microsoft Office (Word, Excel, Access, Powerpoint, Outlook), database tools like Salesforce or Blackbaud, and various AI tools
Excellent verbal and written communication skills.
Speed writing is a must
financial/budgeting skills helpful.
Must have good interpersonal skills, able to multi-task and be comfortable with a flexible environment
General proficiency with tools, systems, and procedures
Basic planning/organizational skills and techniques
Basic analysis and problem-solving skills
Basic verbal and written communication skills
Typically 1 to 3 years of related professional experience.

Responsibilities

Support pricing out potential donations and placing donation orders
Monitor international donation requests in partnership with Regulatory and Export departments for timely donations and all appropriate paperwork.
Back-up grants and sponsorships administrator to review and process grant requests and route through appropriate approvals
Research and synthesize information as needed for new projects or initiatives
Support key NGO partnerships such as with Special Olympics, Team Smile, ADA Foundation, etc.
Manage grantee database with up-to-date records of all product and financial donations.
Support storytelling efforts with grantees by organizing assets and getting appropriate paperwork
Assist in drafting acknowledgment letters and internal communications regarding approved grants and donations.
Plan, coordinate, and execute multiple projects (under supervision of the manager) simultaneously while maintaining accountability for scope, schedule, and results.
Help coordinate logistics and communication across departments and with external nonprofit partners.
Help support managing volunteers for HSC-sponsored events
Assists with preparations and coordinates plans for on-site and off-site meetings.
Responsible for planning, pre-meeting preparation, communication of meeting materials to attendees, minutes of meeting and post meeting communication and related activities for HSC and corporate foundation Steering Committee meetings.
Supports corporate foundation annual board meeting preparation
Coordinates correspondence with key partners to monitor progress and ensure project timelines are maintained
Support the preparation of dashboards, KPI reports, and PowerPoint summaries for internal stakeholders
Maintains projects tasks such as organizing reports, agreements and other files and provides detailed updates to key stakeholders
Manage drafting, sending, and RSVPs of invitations for key in-person events
Work with event vendors from contracts to event execution
Manage onsite event logistics