Heard AI Project/Event Coordinator
About The Position
HeardAI, an NSF-funded research initiative involving scientists from Michigan State University's Colleges of Engineering, Social Science, and Communication Arts and Sciences, is seeking a project coordinator for a multidisciplinary project developing AI-based automated speech recognition systems that accurately understand the speech of people who stutter. The coordinator will organize and coordinate the project, manage its timeline, support communication and completion of project tasks, maintain communication with the funding agency, and liaise with community stakeholders. The role works under the guidance of the principal investigator and co-principal investigators and includes reviewing research study and IRB protocols, managing participant data, and coordinating research assistants. This is a grant-funded, off-dated position funded through November 30, 2027, with possible extension contingent on funding renewal. The position is remote-friendly, with remote work mutually agreed upon. Standard work hours are 8 a.m. to 5 p.m.
Requirements
- Knowledge equivalent to a four-year college degree in Public Relations, Communications, Business, or a related area, or an equivalent combination of education and experience.
- One to three years of related, progressively responsible work experience, including planning and managing special projects, or an equivalent combination of education and experience.
- Experience with word processing, database, spreadsheet, desktop publishing, and/or presentation software.
Nice To Haves
- Experience working with federally funded research grants.
- Strong organizational and planning skills.
- Ability to communicate effectively verbally and in writing.
- Ability to work well with others, including coworkers at all levels.
- Knowledge of Microsoft Word, Excel, and other database applications.
- Knowledge of project planning and management software systems.
- Ability to use office equipment, including a personal computer, copier, telephones, and fax.
- Knowledge of IRB documentation for scientific research.
- Ability to prioritize work, work independently, and complete tasks on time in an active work environment.
- Interpersonal skills, close attention to detail, and flexibility in duties performed.
- Familiarity with algorithm development or speech/language pathology.
- Familiarity with project management tools, software, or systems.
- Familiarity with conducting research with multidisciplinary teams.
- Completion of a Project Management Professional certification or equivalent.
Responsibilities
- Facilitate communication among internal and external personnel, clarify expectations, and ensure deliverables are assigned, reviewed, and completed.
- Coordinate and communicate with stakeholders to ensure project objectives are met.
- Serve as a liaison to administrators, staff, and third-party vendors in project coordination and implementation.
- Develop detailed project plans, including timelines, milestones, resource allocation, and budgeting.
- Apply process management techniques to streamline workflows and improve efficiency.
- Track project milestones and tasks and report progress to management and the funding agency.
- Develop communication strategies and campaigns; develop, compose, and edit communications materials; oversee communication plans; and evaluate communication strategies.
- Manage participant recruitment and communications, serve as a participant contact, support reimbursement processes, and prepare procedures and forms.
- Manage and train the transcription team and evaluate transcriptions for reliability.
- Review research study and IRB protocols, manage participant data, and coordinate research assistants.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
