Healthcare Legal Assistant
About The Position
Arnall Golden Gregory LLP (“AGG”), an Atlanta-based law firm with approximately 200 attorneys, is seeking an organized, critical-thinking person with strong attention to detail. This position supports the Atlanta Office through the performance of administrative duties for the Healthcare/Life Sciences Practice Group. Position interfaces with clients and colleagues in a professional setting. This person will be required to uphold the image of the Firm by maintaining respect for confidentiality, discretion, and positive contact with clients, attorneys and staff. This position requires a minimum of three to five years of experience as an administrative assistant, preferably in a legal environment. Must have strong organizational skills, and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, including software packages currently being used by the Firm. The specific requirements for this position include, but are not limited to those outlined below.
Requirements
- Minimum of three to five years of experience as an administrative assistant, preferably in a legal environment
- Strong organizational skills
- Knowledge of grammar, spelling, and punctuation
- Proficient in the use of word processing and other automated equipment, including software packages currently being used by the Firm
- Proficient in Power PDF, Outlook, and MS Office Suite (Word, Excel, PowerPoint)
- Strong office organizational skills and attention to detail
- Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
- Professional demeanor and customer service orientated
- Maintains positive, productive working relationships with attorneys, colleagues and clients
- Proficiency in navigating through entire Microsoft Office Suite/Power PDF/Outlook
- Must demonstrate good problem-solving skills
Nice To Haves
- Bachelor’s Degree is preferred
Responsibilities
- Provide excellent client service in communications with clients and executives from diverse backgrounds through email, correspondence, and phone
- Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
- Revise, edit, and govern high volume of contacts in Outlook
- Manage electronic correspondence and files via Firm’s document management system
- Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites, creation of new files and maintenance of existing files utilizing an automated records management system
- Coordinate and manage travel arrangements
- Manage daily calendars and deadlines
- Coordinate and schedule internal and external meetings
- Preparation of monthly client billing for transmittal to clients according to Firm guidelines (including review for edits/corrections)
- Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
- Responsible for time entry into Firm billing system
- Maintain personal correspondence, reading files, billing letters, expense reports, time entry files
- Open new client/matter files per Firm procedures
- Compose, revise, format, and edit documents
- General administrative duties
- Overtime and flexibility will be required on occasion
- Other duties/tasks as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
